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The Group tasks option grants you the possibility to sort and organize data using different field values with just a few clicks. To simplify data analysis, the created groups will be marked in colors, both, on the task list and on the timeline indicating the earliest start and the latest date of the tasks in a particular group.
Grouping doesn't permanently alter the WBS (task structure) - data is temporarily reorganized. As a result, the task hierarchy is not displayed when data is grouped.
Expand the Data drop-down menu and select the Group tasks option.
Next, you will be able to perform the following actions:
activate grouping elements to create groups
define the order of grouping elements
specify the color of grouping elements
The color is reflected:
on the task structure
on the timeline
To select a color, click on the icon in the Color column:
Hover the mouse cursor over a group you want to disable.
Click X to deactivate a particular grouping. When grouping by a few elements (multi-level grouping), you need to disable each group separately.
With the multi-level grouping method, tasks will be counted in each group. The group structure will be based on the active grouping elements. The order of grouping elements (fields) defines the group hierarchy.
A task cannot be duplicated, which means that a task can belong to a single group only.
Let's have a closer look at the example presented in the picture.
The tasks were sorted by the Status field and next by Priority. You can collapse/expand the groups. Based on the information displayed, we can see that there are four "lowest" priority tasks in a "To Do" status.