Notifications - Space Tools

Owned by Robert Alexander Marshall
Last updated: Apr 16, 2024
3 min read

Document Management

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Screen Location: Space Tools > Document Management > Notifications tab

1 Settings | 1.1 Task – Assignee | 1.2 Task – Page Watchers | 1.3 Approval – Assignee | 1.4 State Expired Notification | 1.5 Read Confirmation | 1.6 Slack notification

Overview

Notifications are essential for alerting content producers of workflow tasks, task and approval assignments, and other workflow-related events.

This tab allows a space administrator to customize the space-level notification settings. These apply to all workflows used in the space (when the workflow is applied in page mode or space mode).

 

cdmdc_spaceconfig_notifications_slack_extract.png

The default settings are defined at the global level by a Confluence administrator. A space administrator can override them at the space level.

For a user to receive any notifications when assigned to a task, approval, or read confirmation, the user needs at least Pages - Add permission in the space.

Settings

For most use cases, the notifications should be set to Default. The default setting uses the global settings defined in Notifications - Global.

If you are using customised notifications, usually via the send-email macro in a workflow trigger, this would potentially cause duplicate emails for the same events. To avoid email overload, an option may be to disable the default notifications.

Setting

Options

Notes

Ver

Setting

Options

Notes

Ver

Task – Assignee

Should a task assignee receive notifications for all tasks they are assigned to?

See also:

Default (Enabled)

Recommended for most use cases.

Use Global default (shown in parenthesis).

4.4+

Enabled

Notifications are sent.

Disabled

No notifications.

Task – Page Watchers

Should page/blog watchers receive notifications for all task events?

See also:

Default (Enabled)

Recommended for most use cases.

Use Global default (shown in parenthesis).

4.4+

Enable

Notifications are sent.

Disabled

No notifications.

Approval – Assignee

Should assigned content reviewers receive email notifications about events during the content review?

See also:

Default (Enabled)

Recommended for most use cases.

Use Global default (shown in parenthesis).

4.4+

Enable

Notifications are sent.

Disable

No notifications.

If a user self-assigns as a reviewer to an approval, the user will not receive an assignment email notification.

State Expired Notification

Should page/blog watchers receive notifications when a state expires?

See also:

Default (Enabled)

Recommended for most use cases.
Use Global default (shown in parenthesis).

4.5+

Enable

Notifications are sent.

Disable

No notifications.

Read Confirmation

Should Read Confirmation assignee(s) receive a notification for all Read confirmation events for the read confirmation they are assigned to?

See also:

Default (Enabled)

Recommended for most use cases.

Use Global default (shown in parenthesis).

6.13+

Enabled

Notifications are sent.

Disabled

No notifications.

Slack notification

Should a message be sent to an associated slack user using the Appfire Docs+ app integration?

Send custom Slack messages using the send-slack-user macro in a workflow trigger when Appfire Docs+ is installed and set up.

Disabled

Appfire Docs+ app must be installed to change this notification setting.

When enabled the workflow default notifications in the space are sent to associated Slack users using Appfire Docs+.

v7.3.0