Notifications - space tools
- Robert Alexander Marshall
Notifications | (Report Data Population) |
Screen Location: Space Tools > Document Management > Notifications tab
Overview
Notifications are essential for alerting content producers of workflow tasks, task and approval assignments, and other workflow-related events.
This tab allows a space administrator to customize the space-level notification settings. These apply to all workflows used in the space (when the workflow is applied in either page mode or space mode).
A Confluence administrator defines the default settings at the global level, but a space administrator can override these at the space level.
For a user to receive any notifications when assigned to a task, an approval, or a read confirmation, the user needs at least the Pages - Add permission in the space.
Settings
For most use cases, the notifications should be set to Default. The default setting uses the global settings defined in Notifications - Global.
If you are using customized notifications, usually using the send-email macro in a workflow trigger, this potentially causes duplicate emails for the same events. To avoid email overload, you can consider making the default notifications inactive (Disable).
Setting | Options | Notes | Ver |
|---|---|---|---|
Task – AssigneeShould a task assignee receive notifications for all tasks they are assigned to? See also: | Default (Enabled) | Recommended for most use cases. Use Global default (shown in parentheses). | 4.4+ |
Enabled | Notifications are sent. | ||
Disabled | No notifications. | ||
Task – Page WatchersShould page/blog watchers receive notifications for all task events? See also: | Default (Enabled) | Recommended for most use cases. Use Global default (shown in parentheses). | 4.4+ |
Enable | Notifications are sent. | ||
Disabled | No notifications. | ||
Approval – AssigneeShould assigned content reviewers receive email notifications about events during the content review? See also: | Default (Enabled) | Recommended for most use cases. Use Global default (shown in parentheses). | 4.4+ |
Enable | Notifications are sent. | ||
Disable | No notifications. | ||
If a user self-assigns as a reviewer to an approval, the user will not receive an assignment email notification. | |||
State Expired NotificationShould page/blog watchers receive notifications when a state expires? See also: | Default (Enabled) | Recommended for most use cases. | 4.5+ |
Enable | Notifications are sent. | ||
Disable | No notifications. | ||
Read ConfirmationShould Read Confirmation assignee(s) receive a notification for all Read confirmation events for the read confirmation they are assigned to? See also: | Default (Enabled) | Recommended for most use cases. Use Global default (shown in parentheses). | 6.13+ |
Enabled | Notifications are sent. | ||
Disabled | No notifications. | ||
Slack notificationShould a message be sent to an associated Slack user using the Appfire Docs+ app integration? When Appfire Docs+ is installed and set up, send custom Slack messages using the send-slack-user macro in a workflow trigger. | Disabled | The Appfire Docs+ app must be installed to change this notification setting. When enabled, the workflow default notifications in the space are sent to associated Slack users using Appfire Docs+. | v7.3.0 |
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