Attach Activity - Space Tools

Owned by Robert Alexander Marshall
Last updated: Dec 12, 2024
3 min read

Document Management

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Attach Activity

1 Overview | 2 When would I want to use this? | 3 Running Attach Activity

Overview

The space tools Attach Activity utility lets you generate and export CSV files of page workflow activity within the space as page attachments. This utility can be used to:

  • generate and export a CSV file as an attachment on each page: this file contains the workflow events and activity specific to that page (from Comala Document Management v6.18.0+)

  • generate and export a CSV file as an attachment on the space homepage: this file summarizes the workflow events and activity for all pages in the space. (from Comala Document Management v7.6.3+)

Pages with no workflow activity do not have any CSV file generated.

The Attach Activity utility generation of page activity attachments is ignored by any workflow triggers with the attachmentadded or attachmentchanged event to avoid triggering undesired actions. FROM v7.2.1 DATA CENTER FROM v6.18.5 SERVER

When would I want to use this?

The Attach Activity utility

  • can be used to create a snapshot of page workflow events and activity

  • prior to clearing workflow history using the space Clear History option, it lets you create a record of workflow events and activity for a document as an attachment

  • prior to migrating to the cloud, it lets you create auditable records of page workflow events and activities that are included as attachments for the migrated pages and space

Attach Activity completion is checked for each space when using the Atlassian Confluence Cloud Migration Assistant migration. Spaces in the migration plan where the utility has not been used are listed in a downloadable CSV file in the Confluence Cloud Migration Assistant.

Running Attach Activity

You can run the Attach Activity utility in each space to generate and export as an attachment the CSV file of the

  • workflow events and activity on a page to the page

  • workflow events and activity for all the pages as a single CSV file attachment to the space homepage

Open the Document Management dashboard

  • choose the Attach History tab

cdmdc_attachactivity_page_and_spaceoptions_norun.png

You can choose

  • Export per page to export workflow events and activity for each page in the space as a CSV file attachment on the page

  • Export single ZIP to export workflow events and activity for all pages in the space as a CSV file attachment on the homepage

You can run both export options in a space.

cdmdc_attachactivity_pageattachment.png

Each time you run the utility, an additional CSV file is generated and added to the page as a dated file attachment.

When expanded, the space home page zip file includes a CSV file for each page in the space with a history of workflow events and activity.