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Export (Gantt module)

Owned by Anna Ciepłota
Last updated: Dec 01, 2023
4 min read

To unlock the export features, install the BigTemplate App from the Atlassian Marketplace.

You can export your Gantt tasks to different formats, including:

  • PDF image,

  • CSV,

  • XLSX (MS Excel),

  • MPP, MPX, PDF, XML (MS Projects).

It is NOT recommended to exceed above 2000 tasks while exporting data to PDF file. It leads to problems with generating correct PDF, and opening the file.

Click on the "Export" icon to start. 

Next, you will be asked to select the "File type" and define the "Range":

  • Full scope (all formats supported)

  • Specific period (PDF image supported)

When ready, click on the "Export" button. 

Keep in mind that for the "Specific period" range, the available export format is PDF. Although you can still see other formats, they are not supported.

Export to XLSX / CSV

Before exporting data, you can adjust the Column View and decide which columns should be visible in the exported file. To modify the Column View, click on the "Manage columns" icon, as presented below.

Then, click on the "Export" icon and choose the XLSX or CSV file type.

Depending on the Column View settings, the imported file can look similar to the one presented below.

Custom templates

To avoid modifying the Column View section before each export, you can easily prepare templates that will be tailored to your needs. You can use them with no need to adjust displayed columns. 

For more instructions on how to prepare custom templates, refer here. 

Export to MS Project

All file types use the same format compliant with the MS Project. At the moment, although it is possible to import a customized template of the MPP type, it does not affect the imported data. Pairing a column with the ID of a given custom field is currently not possible due to a fixed set of fields, which are hard-coded in the app. This set contains the following custom fields:

  • Task Name,

  • Duration,

  • Start,

  • Finish,

  • Predecessors (links),

  • Resource Names.

Export to PDF

Export to MS Project Empty Template (PDF)

The "MS Project Empty Template (PDF)" export covers all tasks, not only the ones visible on the page. 

The exemplary PDF export in the MS Project format:

Export to PDF image (screenshot only)

The exported image is a screenshot of the current view (not clickable) and covers the whole timeline. As there might be blank areas on the timeline, for example, before the first task start, we recommend applying the date range filters to exclude the blank areas.

If you open the Resources panel and then export to a PDF image, the Resources panel will be included in the export:

  • export can be limited horizontally as a specific period

  • export contains all the tasks and resources

  • tasks and resources may be limited by filters and quick filters

The exemplary PDF image export:

Export tasks without dates

The exporting mechanism lets you export:

  • tasks with no dates

  • tasks with a single date (start or end)

Additional information

If you are encountering any issues during the installation process, make sure that the BigTemplate App is installed properly.