You've installed the app, now what?

You will need to edit the Comala Publishing global configuration and then configure each space.

Configure the app

 Configure the app global permissions

Open

Space publishing configuration and copy space configuration

• add/amend the Confluence user group members that can publish content

• add/amend the Confluence user group members that can copy content

• define the spaces can be published

Open

In the app global configuration

• the app Publishers Group can publish content. The default setting is the confluence-administrators group

• ANY space can be linked to another space and published

Users who will be publishing content will need to be both

• members of the Confluence group added to the app Publishers Group

• have space admin permission for the space to be published (the draft space) and the published space

Snapshot publishing configuration

• add/amend the Confluence user group members that can snapshot publish the content

• define the spaces can be snapshot published

Configure the space for space publishing

In space tools, Comala Publishing can be used to link two spaces - these will be a draft space and a published space.

You will need

• space admin permissions for both spaces

• to be a member of the Confluence group added to the app Publishers Group

You can then configure the content to be published and initialize the synchronization of the two spaces.

Link the draft and the published space for space publishing

There are two options to set up the draft and published spaces:

• Option 1: Publish content from one space to a new published space.

• Option 2: Publish existing public content, from a new draft space.

Here are two example scenarios that can help you understand these two options.

Space Publishing

Copy Space

Snapshot Publishing

Global Configuration

Space Configuration

Option 1: A new documentation space

Option 2: Adding to a populated space

Let's say you're starting a new documentation space

• your content is ready for your audience

• you will occasionally update the content

• you want a clean and approved version for your audience to read

You can create a new space, then use Comala Publishing to link and sync your draft documentation space with this new space, which will be the published version. 

Any time you make a change to a page in the draft space, the page's state changes to out of sync until you publish the space or the page.

You first need to create a new empty space.

• link the current space to the target space that will be the Published space

• choose Publish to synchronize the content in the two space

Once synced, you can make changes to your content in the new draft space (the source space) then publish the whole space or individual pages. 

Let's say you have a space that

• is rich in content

• already has comments

• has users watching pages and user labels

You need a new draft space you will publish to this pre-existing populated space.

You first need to create a new empty space.

The existing populated space will be the Published space and the initial configuration of Comala Publishing for this Option 2  is in space tools in this populated space.

In the populated Published space space tools use Comala Publishing option to Publish from another Space

• link two spaces by using the dropdown menu to choose the draft space

• choose Link

An on-screen dialog confirms linking the two spaces.

• choose Finish

The next step is to synchronize the content in the two spaces.

• choose Synchronize to copy the populated space content to the new draft space

All the content on the current populated space will be copied over to the linked draft space.

Once this initial synchronization is done, navigate to the new linked Draft space (source space).

In the new Draft space (source space), configure publishing options to decide how to handle deleted pages, labels, properties, and more.

You can make changes to your content in the new Draft space (source space) and then publish the whole space or individual pages.

Exclude some page content from being published

What can you do if you don't want some of the page content to be published?

Comala Publishing provides a simple solution.

You can

• add the ignore-publish macro to the page

• place the content that you don't want published in the body of the macro

Copy space content

Comala Publishing can also be used to simply copy a space to another space

Copy Space will be a one-off copy of the current space at the time of the copy. There is no sync between the spaces after the copying of the content has been completed.

Users who can copy spaces will need to have

• space admin permission in the draft space

• at least view, edit, delete permissions for pages, blogs, attachments and comments in the destination space

• be a member of the Confluence user group added to the app global publishing configuration Copiers Group

Set the copy space content to be coped

The content to be copied each time you copy a space can be configured in the Copy options in the space Copy space dashboard.

Snapshot space publishing

Use snapshot publishing to create static versions of a Confluence document at specific moments in time, ensuring that the content remains unchanged and compliant with regulatory or quality standards.

Snapshot Publishing includes Collections, purpose-built snapshot document repositories that make it easier to distribute FAQs, policies, and other documentation.

Confluence macros like Jira Issues, Excerpt Include or Metadata, that displays live content will be frozen on each snapshot document version

To use snapshot publishing a space administrator must

• set up snapshot publishing in a space using the space snapshot publishing dashboard

• add collections to the space or link collections to the space created in other spaces

A collection is managed by the space administrators who created it - the collection manager. The collection manager adds users who can contribute a snapshot to the collection and users who can view the collection snapshots.

Page editors can be given contributor permission to each collection allowing them to add snapshots of Confluence documents to that collection.

Each collection can be configured to add users who can view the collection. Users can view collections using the collections global viewer.

Snapshot publishing is used to

• build and manage Collections by document type and user permissions, not the document source space user permissions

• publish the snapshot of

  • one page to many Collections

  • many pages to one Collection

• display page metadata

• manage snapshot document version control

• access previous snapshot document versions

• work seamlessly with Comala Document Management to create versioned snapshot documents using the snapshot-page macro in a workflow trigger