Collection manager
- Robert Alexander Marshall
Collection manager
The creator of a Collection is the Collection Manager.
A collection is created and added to a space set up for snapshot publishing.
A collection manager user must have space administrator permission in a space and must be member of the Confluence user group added to the Collection Managers group in the app global configuration.
The collection manager can create a collection and manage the collection settings
add and edit the collection name and description
add and edit the users who can view and/or contribute snapshots to the collection
The collection manager is also a user that sets up a space (in which they are a space administrator) for snapshot publishing and manages the collections added to or linked to the space.
Set up snapshot publishing
A collection manager is the space administrator who can set up snapshot publishing in a space using the space snapshot publishing dashboard.
Once snapshot publishing is setup in a space
the collection manager can create, link and manage collections in the space
snapshots can be created in the space and added to the collections in the space snapshot publishing dashboard
Other users who are collection managers can
link collections created in this space to spaces for which they have space administrator permission
To link a collection created in another space, the space administrator needs contributor permission for the collection set by the creator of that collection. Users in the space will also need contributor permission to add a snapshot.
This allows snapshots from different spaces to be added a collection by users who have been given contributor permission for that collection.
The source space, snapshot version and publishing information for each snapshot in a collection is displayed in the snapshot publishing dashboard.
Add and link collections
In the snapshot publishing dashboard a collection manager can
create a new collection in the space using Add Collection
link an existing collection in the instance to the space using Link Collection drop-down menu
Manage collections
For each the collection linked or added to the space a collection manager can use the collection ellipsis menu to
manage a collection including users who can view a collection or can add a snapshot to a collection that they have created using Edit
delete a collection that they have created using Remove
unlink a collection from the space using Unlink
A collection can be linked to the space, where the space administrator (who has collection manager global permission) is not the collection creator.
The space administrator must have contributor permission for the collection to be linked. Once linked they can only View the collection settings (name, description owner, viewers, contributors) or Unlink the collection.
The Remove option is only enabled for the collection owner.
Manage snapshots
For each snapshot in a collection a collection manager can use the snapshot ellipsis menu to
link or move an existing snapshot in the space to one or more collections listed in the snapshot publishing dashboard
set or change the hierarchy of a snapshot in a collection
A collection manager can also create and add a snapshot from a source Confluence document for any collection they have created in a space or linked to a space.
Collection permissions
The collection manager can configure the user permissions for the collections they have created (owner).
Viewer permission
A collection manager (owner) can add or edit users and user groups who can view the collection (collection viewers)
Collections can be viewed using the collections global viewer.
Contributor permission
A collection manager (owner) can add or edit users and user groups who can contribute a snapshot to the collection (collection contributors).
A user with collection contributor permission can also view the collection.
The collection contributor must have Confluence view and edit permission for the source Confluence document to create a snapshot.
To link a collection created in another space, the space administrator needs collection contributor permission for the collection.
Related pages
User Guide - Snapshot Collections
Snapshot Publishing Guide - Collections