Teams based on a Jira group

Owned by Anna Ciepłota
Last updated: Jul 26, 2024 by Magdalena Żaczek
3 min read

Contents:

Contents:

This feature is available in BigPicture Enterprise.

Box editors and admins can create a team based on a Jira group: 

  1. Click the plus + button in the Teams module.

  2. Select Create new team based on Jira group.

    Screenshot of creating a new team based on a Jira group in the Teams module.

  3. Fill in the team details (required fields are marked with a red asterisk).

  4. When ready, click Create.

    Screenshot of adding a new team based on a Jira group in the Teams module.

  5. The name of the Jira group is displayed next to the team name.

Membership period

The membership period has only a start date with no specified end date.

Synchronization

The synchronization has to be manually triggered.

Changes made in a Jira group, such as adding or removing members, are reflected in BigPicture after the synchronization.

Manually triggered

You can manually initiate the synchronization at any point. 

The synchronization is performed only for the box you are in. The team is not updated in other boxes (boxes that inherited the team)

To initiate the synchronization:

  1. Click the Synchronize button at the top menu in the Teams module.

  2. To confirm, click Synchronize.

Assign an existing team to a box

You can allocate a team to upper and lower-level boxes. If you want the team to be used in multiple boxes, you can create it in the Home (root) box and assign it to lower-level boxes. 

Duplicate teams

You can duplicate a team based on a Jira group.

Availability

The initial availability of all team members is set to 100%. 

To change the availability of a team member:

  1. Click on a team to open the Details panel.

  2. Under the Members tab, select a member by clicking on their name.

  3. Enter the new values:

    1. Start date

    2. Availability

  4. Click the plus + icon to confirm.

  5. The new membership is visible on the list.

The video presents how to change availability for a team member.

When you go back to the overview of team members, you see only the currently applicable memberships. Any memberships that have a future start date won't be listed until they are current. 

Limitations

Existing teams

Existing teams based on members cannot be synchronized with a Jira group. This option is available only during the creation process.

Single-use

If you have already created a team based on a Jira group, you can't create another team based on the same Jira group.

You can duplicate a team or assign an existing team to upper/lower level boxes. 

Mixed membership

If a team is based on a Jira group, you can't add individual users to expand the team. The team is based on a Jira group only. 

Jira group assignement

You can't change the Jira group a team is based on. The field can't be edited.