Workflows usage report

Overview v7.1.0+ v16.18.0+

The workflows usage report renders a list of all the active (enabled and applied) workflows in the spaces across the instance.

To display the workflows enabled and applied in spaces in the instance

choose View report

On running the report

a summary of workflow usage is added to the dashboard
- number of pages with workflow versus total pages
- no of spaces with workflow versus total spaces
each enabled workflow in each space is displayed as a separate table row

From v7.1.1, the workflow usage report includes the listing of workflows with translation errors. Each of these workflows are displayed together with a message confirming an error translating the workflow. Prior to the v7.1.1 release, a workflow with translation error(s) was not displayed in the report.

Report columns

A separate row is displayed for each different workflow in each space in the instance with the following columns

Space Name - link to the named space
Workflow Name
Type - workflow template scope (global or space)
Cloud - icon indicates if the server/data center workflow is compatible/incompatible with Cloud (if translated using the workflow translator)
- green tick icon - the workflow does not have any unsupported element/parameter in Cloud
- warning icon - the workflow has some unsupported element(s)/parameter(s) in Cloud
Actions - button options to modify the workflow
- Edit with Builder - opens the workflow builder visual editor for the workflow
- Edit with Markup - opens the workflow builder markup editor for the workflow
- Translate - opens the workflow translator

The Actions options opens the tools for

a space scope workflow in the space document management dashboard
a global scope workflow in the global workflows templates dashboard

The report is sortable by any column except the Action column.