Workflows - Global
- Robert Alexander Marshall
Screen Location: Confluence Administration → Comala Document Management section → Global Workflow Templates
Overview
The Global Workflows Templates dashboard allows Confluence Administrators to manage Comala Document Management workflow templates available in the instance.
The global workflow templates dashboard lists all of the workflow templates added to the instance. These can be enabled (active) or disabled for the instance by the Confluence Admin.
Active workflow templates are available for space admins to add to the space tools Document Management dashboard in each space. Active global workflows are also added by default to the page workflow templates dashboard in each space.
Active and disabled global workflow templates
Active | Enabled/Disabled | Notes |
|---|---|---|
 | Green tick - workflow template is enabled. | A workflow template enabled in the global workflow templates dashboard:
|
Grey cross - workflow template is disabled. | A workflow template disabled in the global workflow templates dashboard:
| |
Disabling a workflow template in the global workflow templates dashboard stops the workflow from being added to a space. Disabling the global workflow template does not disable the linked global scope workflow already added in a space. Deleting a workflow in the global workflow templates dashboard
| ||
Workflow content label
If a workflow is labeled (see label parameter on workflow macro), a label lozenge is displayed next to the workflow title in the dashboard.
The label will filter the application of the workflow to content with the label.
Spaces linked to the global workflow template
The Linked column provides details of how many spaces are using the workflow.
If a single space is using the workflow (global scope in the space workflows document management dashboard) the space key will be displayed as a hyperlink to the space workflows dashboard in the space using the workflow.
If there is more than one linked space, choose the number shown to display a list of the associated spaces.
Linked spaces can be:
where a global workflow template has been added as a global scope workflow
where a global workflow template is linked to the space category
Space Categories
The Space Categories column allows you to link the workflow to one or more space categories.
When creating a new space, workflows can be added to a space based on the space category. When a new space is created with a category you still must use the link feature to link the workflow to the space category.
Workflows can be linked to existing spaces using space categories by:
adding one or more space categories to the workflow list entry in the global workflow templates dashboard
choosing Link workflow... in the action menu to link the workflow to the space category
Link workflow... is only active if the global workflow template has a space category added.
A global workflow template can be linked to more than one space category.
Actions menu
The Actions column provides options for interacting with the workflow itself.
Edit allows editing of the workflow and opens workflow builder and the markup editor (for help with editing workflows, see Workflow Authoring Guide)
Copy makes a new, deactivated copy of the workflow
Remove deletes the global workflow, also deleting it from any Linked spaces
Link workflow... links the workflow to space categories. Only active if Space Categories has at least one space category added. Any linked spaces will be displayed in the Link column
Create a new workflow
The + Create Workflow button allows you to create a completely new workflow from scratch using the workflow builder and the markup editor.
A global administrator may also use the Import Workflows dashboard to import a workflow to the global workflows templates dashboard from the Comala Workflows Exchange repository.
To import workflows the global administrator must be a member of a Confluence group added to Workflow Importer Group. This option is found in the Security setting in Comala Document Management global configuration.