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Space Administration



Space Administration

Overview

The document management space settings show all available workflows in the space. A space administrator can activate one workflow that is applied to all the pages and blog posts in the space.

cdmc_spacesettings_onecustomworkflow_active_parametrsdisplayedforallworkflowswithparameters.png
App space settings - workflows included with the app, one custom workflow, no active workflow

Document management space settings

Choose Space Settings>App links in the Confluence sidebar

  • or choose Space Settings and select the Comala Document Management option in App links

The Comala Document Management space settings screen displays the workflows available in the space.

Space workflows

Space workflows - space settings

Each of the workflows listed in the document management space settings can be

  • enabled and applied to all the pages and blog posts in the space

  • added on a page-by-page basis to each page and blog post in the space

Only one workflow can be active in the app space settings. Enabling a workflow automatically disables an existing active workflow.

By default

  • no workflow is enabled for the space

  • workflows included with the app are displayed

The app includes three workflows that cannot be overwritten or deleted:

In the app space settings, the workflows included with the app are appended with the Template lozenge.

The app space settings also include any custom workflows created in the space or imported to the space. Workflows are ordered alphanumerically in the app space settings. When a custom workflow is added, the included workflow templates are not automatically listed at the top of the list of workflows.

A space administrator can make one of the workflows active by moving the grey slider to blue. The active workflow is applied to all the pages and blog posts in the space.

Space workflow application

To add and apply one of the workflows to all the pages and blog posts in the space

  • select and click on the grey slider next to the workflow name

 

The slider turns blue, the workflow is set as active, and it is applied to all the pages and blog posts in the space.

An active workflow in the app space settings overrides all workflows applied individually to pages and blog posts.

By clicking the blue slider on the active workflow to off (grey)

  • the active workflow in the space is disabled

  • it is removed from all the pages and blog posts in the space

Choosing to enable another workflow in the space disables any existing active workflow.

Space custom workflows