Feature Tour
Transform the way you automate approvals and manage content
Onboarding
Use the onboarding option to
Get Started in applying a workflow
view interactive app demos
apply example workflows for popular use cases
Reviews / Approvals
Add content reviews to get sign-off from process stakeholders
0
Features
- 1 Onboarding
- 2 Reviews / Approvals
- 3 Assign Reviewers
- 4 Verify Credentials
- 5 Track Review Process
- 6 Review Groups
- 7 Add Tasks
- 8 Read Confirmation
- 9 Set Deadlines
- 10 Customizable Notifications
- 11 Custom Workflow Creation
- 12 Workflow Builder Visual Editor
- 13 Workflow Triggers
- 14 Publishing
- 15 Metadata
- 16 Workflow Parameters
- 17 Full Audit Trail
- 18 Document Activity REST API
- 19 Document Management User Actions for tasks and approvals
- 20 Track workflow progress on the content across your space
- 21 Track workflow activity on an individual document
- 22 Search Integration
- 23 Third-Party Integrations
- 24 And so much more...
Assign Reviewers
Assign reviewers from a list, or let the team decide
Verify Credentials
Optionally prompt reviewers to authenticate their identity
Track Review Process
See at a glance who's Approved or Rejected
Review Groups
Create layered reviews and dependencies between reviews
Add Tasks
Automatically add assignable tasks via the workflow, or let users add their own
Read Confirmation
Request read confirmation from users for published workflow content (or standalone content)
Automatically add users as readers via the workflow or let page editors add their own
Set Deadlines
Add customizable deadlines to workflow states and tasks
Customizable Notifications
Notifications | Authoring Guide | Configure notifications in a space | Configure notifications in an instance | Custom notifications using a workflow trigger
Send emails, add page banners, Confluence notifications and more...
Custom Workflow Creation
Authoring Guide | Macros | Examples
Everything you see above was achieved with this one simple script
{workflow:name=Feature Page Simple Approval Workflow 1|label=featurepage}
{description}
A Simple Approval Workflow, a page's state can be for 'In Progress','Review', or 'Approved'.
Only'Approved' pages are visible to Read-only users.
{description}
{state:In Progress|submit=Review|taskable=true|colour=#ffab00}
{task:name=Check feature definition|assignee=milo}
{task:name=Update Milestones|assignee=suni|duedate=2020-04-01 00:00}
{task:name=Allocate team roles}
{state}
{state:Review|approved=Approved|colour=#ffab00}
{approval:Technical Review|assignable=true|roles=true}
{approval:Design Review|assignable=true}
{approval:QA Review|user=&suni}
{state}
{state:Approved|final=true|updated=Review|expired=Review|duedate=P3M|changeduedate=true}
{state}
{read-ack:approverRequestOption=false|changeduedate=false}
{trigger:statechanged|state=Review}
{set-message:style=success|duration=PT1M}
All tasks complete!
Review in progress.
{set-message}
{trigger}
{workflow}
Edit your workflow in the Markup Editor or use the visual editing tool Workflow Builder.
Workflow Builder Visual Editor
Workflow Builder | Markup Editor
Examine, edit and create your workflows at global, space and page level with the interactive workflow builder visual editor and markup editor
Workflow Triggers
Triggers | Events | Conditions | Actions
Add flexibility and responsiveness to your document process using workflow triggers to listen for workflow events and generate custom email notifications; set page restrictions or remove page restrictions, set metadata values, and more …
Publishing
Publish approved content to same space, separate space and even remote servers
including Confluence Server, Data Center and Cloud
Metadata
Macros |set-metadata macro | get-metadata macro | increment-metadata macro | Metadata, Forms and Reporting Integrations
Set and edit metadata, and integrate with third-party apps
Workflow Parameters
Workflow parameters | Value References | Add and edit workflow parameters using workflow builder
Create and utilize your own workflow parameter value references to allow flexible use of your workflows across different spaces and teams.
Full Audit Trail
Keep track of everything - including updates, read confirmation, versions, due dates and approvals using document activity report or the space document management report
Document Activity REST API
DATA CENTER v7 or later
Generate your business information on workflow performance. With page and space endpoints, you can retrieve information on the performance and progress for your documents with an applied Comala Document Management workflow.
Use your own Business Information tools with the REST API to meet your own information needs.
Document Management User Actions for tasks and approvals
Reporting Guide / My Document Management Actions
Track workflow progress on the content across your space
Track workflow activity on an individual document
Document activity DATA CENTER v7 or later
Fine grain filter the document activity report on a page using the Type filter by workflow actions for states; for approvals; for users (who are Actor(s) and/or Participant(s)).
Filter the document activity for specific time periods using the Date filter
Page activity SERVER DATA CENTER to v6.17.10
Search Integration
Reporting Guide | Developer Guide
Add filters for workflow states, approvals and more
requires Confluence 5.9 or above
Third-Party Integrations
Integration Guides | Developer Guides
Themes, Document Exporters, Reporting, Metadata...
And so much more...
Check out our online guides for more information
Create workflows
Easily create custom workflows to manage your document management and approval processes for your organization, project, or team
Reporting tools and report macros
In-app reporting tools and Comala Document Management macros to add to content to create custom reporting dashboards
App management and configuration
Global and space admin guides to help you configure the Comala Document Management for your instance and spaces
Support for Atlassian Confluence Server ended on Feb. 15, 2024
‡ We no longer automatically offer technical support, security updates, or bug fixes for vulnerabilities for our server apps from FEBRUARY 2024.
Regular security updates help protect your business from threats and vulnerabilities. We recommend moving to Atlassian Cloud or Atlassian Data Center and our Cloud or Data Center apps as soon as possible.
Comala Document Management 7 and later is data center only.DaTA CENTER
Comala Document v6 releases from v6.17.11 are server only. These are maintenance and critical bugfix releases ‡. SERVER