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Workflow Parameters



Workflow Parameters

Overview

Workflow parameters can be used as placeholders for the values of users who are reviewers for approvals; duration periods for the expiry of your content or labels to be added to your documents.

Using workflow parameters in your workflow allows you to create a workflow that can be used for different teams or projects but with these values set within a space or on a specific document. These reference values can also be updated by users or by the workflow as you cycle through your workflow process without having to change or edit your applied workflow.

Workflow parameter

Adding a value

A workflow parameter is a bespoke value reference that can be added when creating a workflow.

A default value to use for the workflow parameter can be configured when adding the workflow parameter to a workflow template.

The workflow parameter can be configured to allow a user to edit the parameter value

  • on workflow application as part of the workflow setup

  • using the page tools menu for a page workflow

Both options let you edit and save the workflow parameter values for the workflow on the page using a dialog box.

In the above, the workflow parameters are a user parameter and a user group parameter.

Space parameter value

The workflow parameter, if created in the workflow template with a default value, is added to the space tools parameters dashboard. This allows a space administrator to edit the parameter value to be used when applying a workflow a space.

If a parameter value is specified in the space parameters dashboard, it will take precedence over the workflow template supplied value when the workflow is applied in the space.

The space parameter value is used when a workflow is applied in the space. If the value is updated in the parameters dashboard, the value will be used when a workflow is applied to content. The new spa