Transform the way you automate approvals and manage content

{workflow:name=Feature Page Simple Approval Workflow 1|label=featurepage}
    {description}
A Simple Approval Workflow, a page's state can be for 'In Progress','Review', or 'Approved'.
Only'Approved' pages are visible to Read-only users.
    {description}
    {state:In Progress|submit=Review|taskable=true|colour=#ffab00}
        {task:name=Check feature definition|assignee=milo}
        {task:name=Update Milestones|assignee=suni|duedate=2020-04-01 00:00}
        {task:name=Allocate team roles}
    {state}
    {state:Review|approved=Approved|colour=#ffab00}
        {approval:Technical Review|assignable=true|roles=true}
        {approval:Design Review|assignable=true}
        {approval:QA Review|user=&suni}
    {state}
    {state:Approved|final=true|updated=Review|expired=Review|duedate=P3M|changeduedate=true}
    {state}
    {read-ack:approverRequestOption=false|changeduedate=false}
    {trigger:statechanged|state=Review}
        {set-message:style=success|duration=PT1M}
        All tasks complete!
        Review in progress.
        {set-message}
    {trigger}
{workflow}

Edit your workflow in the Markup Editor or use the visual editing tool Workflow Builder.

Workflow Builder Visual Editor

Workflow Builder | Markup Editor

Examine, edit and create your workflows at global, space and page level with the interactive workflow builder visual editor and markup editor

Workflow Triggers

Triggers | Events | Conditions | Actions

Add flexibility and responsiveness to your document process using workflow triggers to listen for workflow events and generate custom email notifications; set page restrictions or remove page restrictions, set metadata values, and more …

Publishing

Publish approved content to same space, separate space and even remote servers
including Confluence Server, Data Center and Cloud

Metadata

Macros |set-metadata macro | get-metadata macro | increment-metadata macro | Metadata, Forms and Reporting Integrations

Set and edit metadata, and integrate with third-party apps

Workflow Parameters

Workflow parameters | Value References | Add and edit workflow parameters using workflow builder

Create and utilize your own workflow parameter value references to allow flexible use of your workflows across different spaces and teams.

Full Audit Trail

Reporting Guide

Keep track of everything - including updates, read confirmation, versions, due dates and approvals using document activity report or the space document management report

Document Activity REST API

DATA CENTER v7 or later

Generate your business information on workflow performance. With page and space endpoints, you can retrieve information on the performance and progress for your documents with an applied Comala Document Management workflow.

Use your own Business Information tools with the REST API to meet your own information needs.

Document Management User Actions for tasks and approvals

Reporting Guide / My Document Management Actions

Track workflow progress on the content across your space

Reporting Guide / Macro Guide

Track workflow activity on an individual document

Reporting Guide / Macro Guide

Document activity DATA CENTER v7 or later

Fine grain filter the document activity report on a page using the Type filter by workflow actions for states; for approvals; for users (who are Actor(s) and/or Participant(s)).

Filter the document activity for specific time periods using the Date filter

Page activity SERVER DATA CENTER to v6.17.10

Search Integration

Reporting Guide | Developer Guide

Add filters for workflow states, approvals and more

requires Confluence 5.9 or above

Third-Party Integrations

Integration Guides | Developer Guides

Themes, Document Exporters, Reporting, Metadata...

And so much more...

Check out our online guides for more information

Create workflows

Easily create custom workflows to manage your document management and approval processes for your organization, project, or team

Reporting tools and report macros

In-app reporting tools and Comala Document Management macros to add to content to create custom reporting dashboards

App management and configuration

Global and space admin guides to help you configure the Comala Document Management for your instance and spaces

Support for Atlassian Confluence Server ended on Feb. 15, 2024

‡ We no longer automatically offer technical support, security updates, or bug fixes for vulnerabilities for our server apps from FEBRUARY 2024.

Regular security updates help protect your business from threats and vulnerabilities. We recommend moving to Atlassian Cloud or Atlassian Data Center and our Cloud or Data Center apps as soon as possible.

Comala Document Management 7 and later is data center only.DaTA CENTER

Comala Document v6 releases from v6.17.11 are server only. These are maintenance and critical bugfix releases ‡. SERVER

Comala Document Management for Data Center

Feature Tour

Transform the way you automate approvals and manage content

Onboarding

Reviews / Approvals

Features

Assign Reviewers

Verify Credentials

Track Review Process

Review Groups

Add Tasks

Read Confirmation

Set Deadlines

Customizable Notifications

Custom Workflow Creation