Feature Tour

Transform the way you automate approvals and manage content


Use the onboarding option to

  • Get Started in applying a workflow

  • view interactive app demos

  • apply example workflows for popular use cases

Reviews / Approvals

User Guide | Authoring Guide

Add content reviews to get sign-off from process stakeholders


Assign Reviewers

User Guide | Authoring Guide

Assign reviewers from a list, or let the team decide

Verify Credentials

User Guide | Authoring Guide

Optionally prompt reviewers to authenticate their identity

Track Review Process

User Guide | Authoring Guide

See at a glance who's Approved or Rejected

Review Groups

User Guide | Authoring Guide

Create layered reviews and dependencies between reviews

Add Tasks

User Guide | Authoring Guide

Automatically add assignable tasks via the workflow, or let users add their own

Read Confirmation

User Guide | Authoring Guide

Request read confirmation from users for published workflow content (or standalone content)

Automatically add users as readers via the workflow or let page editors add their own 

Set Deadlines

User Guide | Authoring Guide

Add customizable deadlines to workflow states and tasks

Customizable Notifications

Notifications | Authoring Guide | Configure notifications in a space | Configure notifications in an instance | Custom notifications using a workflow trigger

Send emails, add page banners, Confluence notifications and more...

Custom Workflow Creation

Authoring Guide | Macros | Examples

Everything you see above was achieved with this one simple script

{workflow:name=Feature Page Simple Approval Workflow 1|label=featurepage} {description} A Simple Approval Workflow, a page's state can be for 'In Progress','Review', or 'Approved'. Only'Approved' pages are visible to Read-only users. {description} {state:In Progress|submit=Review|taskable=true|colour=#ffab00} {task:name=Check feature definition|assignee=milo} {task:name=Update Milestones|assignee=suni|duedate=2020-04-01 00:00} {task:name=Allocate team roles} {state} {state:Review|approved=Approved|colour=#ffab00} {approval:Technical Review|assignable=true|roles=true} {approval:Design Review|assignable=true} {approval:QA Review|user=&suni} {state} {state:Approved|final=true|updated=Review|expired=Review|duedate=P3M|changeduedate=true} {state} {read-ack:approverRequestOption=false|changeduedate=false} {trigger:statechanged|state=Review} {set-message:style=success|duration=PT1M} All tasks complete! Review in progress. {set-message} {trigger} {workflow}

Edit your workflow in the Markup Editor or use the visual editing tool Workflow Builder.

Workflow Builder Visual Editor

Workflow Builder | Markup Editor

Examine, edit and create your workflows at global, space and page level with the interactive workflow builder visual editor and markup editor

Workflow Triggers

Triggers | Events | Conditions | Actions

Add flexibility and responsiveness to your document process using workflow triggers to listen for workflow events and generate custom email notifications; set page restrictions or remove page restrictions, set metadata values, and more …



Publish approved content to same space, separate space and even remote servers
including Confluence Server, Data Center and Cloud



Macros |set-metadata macro | get-metadata macro | increment-metadata macro | Metadata, Forms and Reporting Integrations

Set and edit metadata, and integrate with third-party apps

Workflow Parameters

Workflow parameters | Value References | Add and edit workflow parameters using workflow builder

Create and utilize your own workflow parameter value references to allow flexible use of your workflows across different spaces and teams.

Full Audit Trail

Reporting Guide

Keep track of everything - including updates, read confirmation, versions, due dates and approvals using document activity report or the space document management report

Document Activity REST API

Document Activity REST API

DATA CENTER v7 or later

Generate your business information on workflow performance. With page and space endpoints, you can retrieve information on the performance and progress for your documents with an applied Comala Document Management workflow.

Use your own Business Information tools with the REST API to meet your own information needs.

Document Management User Actions for tasks and approvals

Reporting Guide / My Document Management Actions

Track workflow progress on the content across your space

Reporting Guide / Macro Guide

Track workflow activity on an individual document

Reporting Guide / Macro Guide

Document activity DATA CENTER v7 or later

Fine grain filter the document activity report on a page using the Type filter by workflow actions for states; for approvals; for users (who are Actor(s) and/or Participant(s)).

Filter the document activity for specific time periods using the Date filter

Page activity SERVER DATA CENTER to v6.17.10

Search Integration

Reporting Guide | Developer Guide

Add filters for workflow states, approvals and more

requires Confluence 5.9 or above

Third-Party Integrations

Integration Guides | Developer Guides

Themes, Document Exporters, Reporting, Metadata...

And so much more...

Check out our online guides for more information

Create workflows

Easily create custom workflows to manage your document management and approval processes for your organization, project, or team

Reporting tools and report macros

In-app reporting tools and Comala Document Management macros to add to content to create custom reporting dashboards

App management and configuration

Global and space admin guides to help you configure the Comala Document Management for your instance and spaces

Support for Atlassian Confluence Server ended on Feb. 15, 2024

‡ We no longer automatically offer technical support, security updates, or bug fixes for vulnerabilities for our server apps from FEBRUARY 2024.

Regular security updates help protect your business from threats and vulnerabilities. We recommend moving to Atlassian Cloud or Atlassian Data Center and our Cloud or Data Center apps as soon as possible.

Comala Document Management 7 and later is data center only.DaTA CENTER

Comala Document v6 releases from v6.17.11 are server only. These are maintenance and critical bugfix releases ‡. SERVER