Timeboxes

Introduction

Timeboxes define consecutive timeframes used for work planning. It helps to think of them as, e.g., sprints, iterations, increments, or stages.

There are two types of timeboxes:

  • Automatic (synchronize Jira sprints)

  • Manually added timeboxes (the type of timeboxes you can add manually depends on the box type settings)

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Box type settings

Timeboxes are applied when the sequentially of the box type is set to 'Sequential' (Administration > Box types > click on the box type name > General > Advanced > Sequentiality).

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Automatic timeboxes (synchronize Jira sprints)

To start working with the Board module, you need to configure timeboxes.

To create timeboxes based on Jira sprints from a selected Jira board:

  1. Open the Board module.

  2. Click Synchronize Jira Sprints.

  3. Select the Jira board to synchronize and the box type (default: Iteration).

  4. Click Create.

  5. The Jira board is now synchronized with the Board module, and timeboxes have been created.

    Important: If consecutive sprints overlap, the start date of the second sprint in the sequence will be postponed. If there are no sprint dates, they will be filled in based on the previous sprint in the sequence.

Sprint dates are missing in Jira

When Jira sprints do not have dates, timeboxes cannot be created. In this case, you get the following message.

Solution: Fill in the dates for the first Jira sprint and synchronize again.

Using Jira boards to create automatic timeboxes

You can choose a Jira board to create timeboxes automatically. The chosen board is then automatically added to the Box’s scope:

This way, you can be sure that all the tasks from the board are in the Box (this applies especially to the boards with complex structures, e.g., boards connected to different projects).

 

Switch from automatically to manually added timeboxes

If you set synchronization of timeboxes based on Jira sprints, timeboxes are created automatically.

You cannot create the next timeboxes manually unless you change the settings (Box configuration > Tasks > Scope definition > Timeboxes).

To switch from automatically to manually added timeboxes:

IMPORTANT: This action will turn off the synchronization of newly created Jira sprints to BigPicture, and enable the creation of iterations in the Board module.
You can adjust synchronization settings based on the field mapping, including specific rules for teams. After the change, existing timeboxes will remain unaffected - sprints changes won't result in timebox creation/deletion.

  1. Go to Box configuration > Tasks > Scope definition > Timeboxes.

  2. Select Manually created timeboxes.

  3. Click Save.

After switching from automatically to manually added timeboxes, you can create timeboxes manually from the Scope definition page or directly in the Board module. Learn more in the Manually added timeboxes section.

Manually added timeboxes

To start working with the Board module, you need to configure timeboxes.

Create first timeboxes

To create first timeboxes manually:

  1. Open the Board module.

  2. Click Create new timeboxes and select the template.
    The drop-down menu displays possible options based on the box type settings. To change the box type settings, click Manage templates.

  3. Add as many timeboxes as you need.

  4. Click Create.

  5. Timeboxes are visible in the Board module.

Create next timeboxes

If you already have timeboxes and want to create next timeboxes, you can:

  • Create next timeboxes on the Scope definition page

  • Create next timeboxes directly in the Board module

Method 1 (Scope definition page):

  1. Go to Box configuration > Tasks > Scope definition > Timeboxes.

  2. Use the right arrow to find the most recent timebox.

  3. Click on the + icon next to the most recent timebox.

  4. Add as many timeboxes as you need.

  5. Click Create.

  6. New timeboxes are visible.

Method 2 (the Board module):

  1. Go to the Board module.

  2. Use the right arrow to find the most recent timebox.

  3. Click on the + icon next to the most recent timebox.

  4. Add as many timeboxes as you need.

  5. Click Create.

  6. New timeboxes are visible.

Next timebox template

If you want a new subsequent timebox to have its scope definition set based on the selected timebox:

  1. Enable the Next timebox template toggle switch.

  2. Click on the cog button and define if the value name convention will be based on:

    1. Values of this timebox - sprint names will be generated based on the setup of this timebox

    2. New box name - sprint names will be generated based on the newly created box

Project teams with separate sprints

If project teams have separate sprints:

  1. Go to the Scope definition page.

  2. Tick Each team has a different mapping with value.

  3. Enter the sprint name and data for each team.

  4. Click Save.

Actions on timeboxes

You can perform the following actions on timeboxes (available on the Scope definition page and in the Board module):

Action

Screenshot

Action

Screenshot

Navigate the timeline

Use the arrows to navigate the timeline:

Zoom in/out

 

Go to today’s date

 

More actions

  • Edit

  • Create timeboxes inside

  • Delete

  • Change status

Click on the More actions menu to:

  • Edit

  • Create timeboxes inside (divide a selected timebox into smaller chunks, for example, if a timebox works as a program increment, you may add iterations)

  • Delete

  • Change status (Not started, In progress, Closed)