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USE CASE

Comala Publishing space-to-space publishing provides a centralized space for final versions of documents to reside. At the same time, permission-based access and up-to-date messaging support internal processes needed to meet regulatory requirements and standards, for example, ISO or SOC2.

What are the ways teams benefit?

Mitigate non-compliance risk by maintaining accurate and current information that complies with required laws and regulations, avoiding fines, penalties, and legal actions. We suggest integrating with Comala Document Management to automate document maintenance and publishing.

Reduce the risk of data breaches and protect sensitive information by restricting access to authorized users and groups. Approved content will only be visible to those with permission.

Prevent errors and compliance violations resulting from outdated information. Quickly sync to the published space so authorized users have access to the latest version of a document. The sync status informs users they are viewing the most current information or if there are unpublished changes.

Different space publishing with Comala Document Management

Comala Document Management automates the document lifecycle and approves pages in the Comala Document Management workflow to a final state. The final state page can be automatically published and synced to a different space using Comala Publishing.

To get started

install Comala Publishing from the Atlassian Marketplace or through “find new apps” in your Confluence site
in the draft content space, your source space for publishing content, open the space settings Comala Publishing dashboard
- link two spaces, one as your draft source space; and one as your published target space
- configure your publishing in the source space settings Comala Publishing dashboard

Comala Publishing is designed to publish content from a source space to an empty target space! Using the space publishing option, you can undertake an initial publish and sync all pages in the source space.

Your target space is the public space for your published pages. Access can be easily managed by space permissions.

Compatible review apps

An approval process workflow can be applied to the draft pages in the source space using one of the Appfire Comala Document Management family of apps - Comala Document Management; Comala Document Control; and Comala Document Approval.

Each of these apps supports the automated publishing of a source space page to the target space by Comala Publishing on the transition to the workflow final approved state in the Comala workflow applied to the page.

install one of the Comala Document Management family apps from the Atlassian Marketplace or through “find new apps” in your Confluence site

Publishing the approved pages using Comala Publishing

Comala Publishing Cloud only publishes pages but cannot publish blog posts.

Although the space home page cannot be published, the home page in each linked space can simply include Confluence page macros (children; page tree) to display the pages in that space.

Compliance

Comala Publishing together with Comala Document Management includes features that enable you to enforce compliance with industry standards and regulations.

Comala Publishing use can be integrated with Comala Document Management to deliver approved and up-to-date content to designated, centralized locations for permitted audiences. Comala Document Management provides an automated review and approval process for pages in your draft source space. Comala Publishing automatically publishes and syncs the approved pages to the target published space. As a result, collaboration can continue while preserving published versions.
Comala Document Management Cloud can create electronic signatures and audit trails that provide evidence of document approval and compliance. You can also set up automatic archiving and retention policies that ensure documents are stored and disposed of in accordance with regulatory requirements.

In regard to the Atlassian Confluence Cloud environment, you will need to have a controlled environment and a working environment to help satisfy 21 CFR Part 11. To help meet this we recommend the use of our Comala Publishing app together with the Comala Document Management Cloud app.

Customer case studies

We have a number of our customers who use Comala Publishing and Comala Document Management as part of their review and approval document and compliance process including helping to attain FDA Title 21 CFR Part 11 in the life sciences industry.