Release Notes 2022

Updates are made periodically and will automatically be available in your Confluence Cloud instance.

Check out the latest release logs to see what we've been working on recently.

Releases 2022

13th December 2022

What's New?

This is our new documentation space for Comala Document Management Cloud!

We have updated the in-app links to the new documentation space.

The old documentation space at Comala Document Management Cloud will no longer be updated for Comala Document Management Cloud.

If you have any questions please open a ticket with our support team.

Updates

• minor maintenance updates to improve stability and performance

30th November 2022

What's New?

New document approvals macro.

Add one or more document approvals macros to a document to display approval information for a selected workflow state. The macro can be configured to display the overall approval status, the assignees for the review, each reviewer’s decision status, and the date of the last decision for each reviewer and the reviewer comment.

Open

The document approvals macro is compatible with the Confluence page properties and page properties report macros.

Update

• migrated content from server now includes the page status macro when the source server content includes the server page status page macro

  • the page status macro is not available in the macro browser in cloud

  • we recommend replacing this macro with the document state macro

27th September 2022

What's New?

New document state page macro.

Add the document state macro to a document to display one or more of the content current workflow state, the date the state changed, and, if present the state expiry date.

Open

The macro is compatible with the Confluence page properties and page properties report macros.

1st September 2022

Bugfixes

• fixed an issue that caused a document with an applied workflow in a Comala Publishing configured target space to be published to an another (un-configured) space when the applied workflow on the document in the target space was transitioned to the final state

23rd August 2022

Bugfixes

• fixed a problem preventing email notifications from being sent to valid assigned users to an approval if one or more of the assignees were invalid (for example the user account is disabled; the user does not have view permission)

• when using the send-email trigger resolved an issue that stopped custom email notifications from being sent to any valid recipients added as a parameter value if one or more of the added recipient user values were invalid

10th August 2022

Update

•  error handling and logging improvements

  • log entry now occurs for a workflow trigger-generated email 'failure to send' error

  • additional context added for event requests to the log entries

Bugfixes

• fixed an issue that caused the 'View approved' byline link to be removed after editing content in the final state

• workflow popup is no longer blocked for an applied page-level workflow if the state transitions are edited after adding the workflow

• workflow picker options displayed on a page are now appropriate to the user permission (admin, edit, view)

3rd August 2022

Bugfix

• fixed a problem to allow a custom workflow created from the bundled Basic Approval Workflow to be applied as a page workflow

2nd August 2022

Update

• security improvement limiting permission scopes (admin; space_admin) requested by the app if not required

Bugfix

• fixed a problem that prevented a user with space admin permission from choosing to delete workflow history when removing a page workflow

28th July 2022

What’s New?

As part of our integration into the Appfire family, Comala Document Management is now a member of the One Appfire app offering. We have updated our app logo and related assets.

28th June 2022

Update

• security improvement limiting permission scopes (admin; space_admin) requested by the app if the permission scope is not required

June 23rd 2022

Bugfix

• pages were not expiring on the due date unless the page was viewed by a user.  This release expires the content that is due since its deployment

• fixed an error that stopped a due date on pages with a long contentId from expiring

June 1st 2022

What's New?

To better understand what business case our evaluation customers are seeking to achieve when installing Comala Document Management the workflow picker now has the option to select a business use option from a drop-down menu before choosing a workflow to apply.

The workflow picker will then display all the available workflows including any custom workflows. The first workflow displayed in the picker will be prioritized for the chosen business case use. A user can choose the option to Skip the request.

This business use option will be available in our evaluation version each time a workflow is added to the content. It is aimed to help in the development of additionally available workflows and features within the Comala Document Management app.

May 12th 2022

What's New?

Users now have the ability to see what workflow is currently added and applied to the page. 

• new Show workflow option in the workflow popup dialog actions (ellipsis) menu

Choosing Show workflow opens a dialog box displaying a visual workflow diagram for the current workflow applied to the content.

Users can also view the current workflow by choosing the Show workflow option in the page tools menu.

May 5th 2022

Updates

What's New?

Updated space settings Document Management dashboard UI

• new layout for Utilities and Settings

The new Edit Workflow button that is always visible for the current space workflow.

• new Set Parameters button option displayed if the current space workflow includes one or more workflow parameters

 Selecting the Set Parameters button opens the Parameters dialog box to edit the workflow parameter values.

April 27th 2022

• maintenance update to improve stability and performance

April 11th 2022

Update

• vulnerabilities update

Bugfixes

• fixed an issue in the send-mail trigger action that prevented the email notification being sent to some of the specified recipients

• resolved an issue when an applied workflow encountered a duration type workflow parameter with a fixed date value that caused the date value to be set as the current date

• fixed a bug in migrating the current workflow state attributes

March 24th 2022

Update

• users cannot now clear Workflow History from an individual page - the Reset Workflows button has been removed from the page Workflow History report
  o

Workflow history is stored as an attachment to a document. This attachment can still be deleted by a user with edit or admin permission and this will clear the document Workflow History for the individual document.

A space admin has the option in space settings Document Management dashboard use the Clear to remove the workflow history for all documents in the space

Bugfixes

• updated Workflow Report to display "You have no approval workflows applied in this space" when no Comalatech workflow has been applied to any content in a space
  o

• improved the appearance of the Workflow Report dialog box when displaying multiple assignees of a specific approval

• improved the display of group parameters in the parameters value dialog box accessed through Manage Workflow parameters menu option on the content

• resolved an issue in migration for spaces with >5k documents migrating some anonymous user and deleted user details who actioned the last workflow state change

March 14th 2022

Updates

• maintenance and backend improvement updates

Bugfixes

• long state names displayed in the workflow popup are no longer simply truncated but are now displayed with an ellipsis and a tooltip to show the full name on mouse-over

• resolved a problem displaying the page workflow history

• fixed a problem that caused the "on-expire" event in a trigger to require an Expired transition in the state set to expire (the "on-expire" event DOES NOT require the state to have an Expired transition)

• fixed a problem assigning groups to an approval by Confluence groupName and/or groupID  in the "assign" trigger action

• update to ensure consistent styles are used across dialog boxes in the user interface

February 17th 2022

Update

• updated our app to allow us to work on implementing future improvements to our UI

Bugfixes

• resolved a problem that prevented access to the workflow report if the space home page was deleted

• fixed a bug causing the breakup of the style for some of the app dialog boxes

February 14th 2022

Bugfixes

• fix to ensure workflow Updated transition works in any instance where Atlassian Confluence generates a long contentID

• resolved a problem that created duplicate notifications in the Workflow History when initializing states space-wide

February 9th 2022

Bugfix

• resolved a problem that caused the initialization of states in a space to fail if the space had no homepage

February 2nd 2022

Bugfixes

• resolved a problem causing duplication of automatic email notifications to users who are pre-assigned as a reviewer for an approval

• fixed a problem that caused inconsistencies in workflow states after a space-wide initialization of the states

• when adding a workflow, it is no longer applied to the space home page†

_{† Previously the workflow was applied to the space home page but due to the limitations of Atlassian Confluence Cloud there was no access to the workflow or display of any workflow breadcrumbs}

January 17th 2022 

Bugfixes

• updated workflow report to display details of any content that is under the root level of the space (except space homepage)

• update to improve performance when using InWebo credentials for e-signature authentication