Document activity report
- Robert Alexander Marshall
Document Activity
The Document Activity is a report of the workflow-related events and actions for a page or blog post.
The report displays the following for each listed document activity in chronological order:
User - user related to the document activity
Action - workflow event or activity such as approval decision, reviewer assignment, state expiration, state transition
State - workflow state after completion of the workflow activity or event
Comment - any comment added for the document activity action
Date - date and time for the document activity
Version - Confluence version of the document after the workflow event or activity
Version includes links to the Confluence version.
Document activity actioned by the workflow displays the app icon for the related user.
For some document activity, the related user is the app user
initial state change on the addition of a workflow to the page or blog post
due date set for a state on the transition into the state
an Expired transition (if configured) on the expiry of a due date for a state
when an approval takes place
the user undertaking the approval decision is displayed
the approval transition is recorded as the app user
Viewing the document activity report
You can view the Document Activity for a page or blog post by choosing Document Activity in the
page tools menu
workflow popup ellipsis menu
Document Activity is also displayed using the Activity Report button in the workflow popup if the page or blog post is in the workflow final state.
The page tools Document Activity option is only available when there is an active workflow on the page or blog post.
With no active workflow on the page, if the document activity was not cleared, the document activity report is accessible using the Custom Contents screen for the page.
In the page tools menu
choose Attachments > Custom Contents
In the Custom Contents screen
choose the Document Report tab
The Document Activity report is listed as a custom content item for the page.
The Document Activity item is displayed with
Creation Date - the date and time of the initial document activity
Creator - the Comala app user
Remove the report using the Delete action. This action requires edit or admin permission.
A Document Activity item is not listed if the document activity was removed or no workflow has been previously applied.
The document activity page macro can be added to a page to display the document activity.