JSON triggers in the Content Expiry and Quality Management Systems workflows
Overview
Comala Document Management triggers are created using JSON markup and can be added to a workflow using the workflow builder.
Experienced JSON users can also use the workflow JSON editor.
Related pages
JSON Trigger Examples
JSON triggers are used in the Content Expiry workflow and the Quality Management System workflow.
You can add triggers to create your own custom Comala Document Management workflow.
Content Expiry Workflow trigger
This workflow has the following JSON trigger
[
{"event": "on-expire",
"actions":
[
{"action": "send-email",
"recipients": ["@creator", "@watchers", "@lastUpdatedBy"],
"notification":
{"subject": "${content.title} has expired",
"title": "${content.title} has expired",
"body": "Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed"}},
{"action": "set-message",
"type": "info",
"title": "Expired",
"body": "The page has expired",
"tags": "state",
"mode": "autoClose"}
]}
]
The JSON trigger listens for the state expiry event and when this occurs
sends emails to the content watchers
displays an on-screen message when users view the page
Quality Management System Workflow trigger
The QMS Workflow has the following JSON trigger:
[
{"event": "on-change-state",
"conditions":
[
{"state": "In Approval"}
],
"actions":
[
{"action": "send-email",
"recipients": ["@document_user_reviewers@", "@document_group_reviewers@"],
"notification":
{"subject": "${content.title} is In Approval State",
"title": "${content.title} is In Approval State",
"body": "Hello, ${content.link} in the ${content.space} space is in approval state and needs to be reviewed"}}
]}
]The JSON trigger listens for the state change event with a condition limiting this to the transition to the In Approval state. When this event occurs
email notifications are sent to the reviewers assigned to the content review in the In Approval state
The workflow reviewers for the In Approval state content review are
user(s) who are added as a Confluence
userIDvalue(s) for the workflow parametersdocument users reviewersusers who are a member of the Confluence group(s) added as a Confluence group (
groupNameor groupID) value(s) for the workflow parameterdocument group reviewers