Multiple workflow triggers in a custom workflow
- Robert Alexander Marshall
Overview
You can use one or more workflow triggers in a Comala Document Management workflow.
Using workflow triggers to create a custom email notification for different state changes
In our custom workflow, we have added three triggers.
Each trigger looks for a different change of state event.
Trigger One
On a change of state to QM - In Review
{"event": "on-change-state",
"conditions":
[
{"state": "QM - In Review"}
There are two "actions:"
an email is sent to the users who have been added as a value to the workflow parameter
@QT@an informative message dialog is shown
Trigger Two
On a change of state to QM - In Approval
{"event": "on-change-state",
"conditions":
[
{"state": "QM - In Approval"}
There are two "actions:"
an email is sent to
the users who have been added as a value for the workflow parameter
@QT@the users who are members of the Confluence user groups added as a value for the workflow parameter @QM@
an informative message dialog is shown
Trigger Three
On a change of state to QM - Published
{"event": "on-change-state",
"conditions":
[
{"state": "QM - Published"}
There are two "actions:"
an email is sent to the user who created the page using the value reference @Creator@
an informative message dialog is shown
Here's the JSON codein full for these three workflow triggers.
"triggers":
[
{"event": "on-change-state",
"conditions":
[
{"state": "QM - In Review"}
],
"actions":
[
{"action": "send-email",
"recipients":
[
"@QT@"
],
"notification": {"subject": "${content.title} is QM - In Review State",
"title": "${content.title} is QM - IN REVIEW State",
"body": "Hello, ${content.link} in the ${content.space} space is in QM - In Review state and needs to be reviewed"}},
{"action": "set-message",
"type": "info",
"title": "This is the title of the dialog shown on your page",
"body": "This is the body of the dialog shown on your page"}
]},
{"event": "on-change-state",
"conditions":
[
{"state": "QM - In Approval"}
],
"actions":
[
{"action": "send-email",
"recipients":
[
"@QT@",
"@QM@"
],
"notification": {"subject": "${content.title} is QM - In Approval State",
"title": "${content.title} is QM - In Approval State",
"body": "Hello, ${content.link} in the ${content.space} space QM - In Approval"}},
{"action": "set-message",
"type": "info",
"title": "This is the title of the dialog shown on your page",
"body": "This is the body of the dialog shown on your page"}
]},
{"event": "on-change-state",
"conditions":
[
{"state": "QM - Published"}
],
"actions":
[
{"action": "send-email",
"recipients":
[
"@Creator@"
],
"notification": {"subject": "${content.title} is QM - Published State",
"title": "${content.title} is QM - Published State",
"body":"Hello, ${content.link} in the ${content.space} space QM - Published"}},
{"action": "set-message",
"type": "info",
"title": "This is the title of the dialog shown on your page",
"body": "This is the body of the dialog shown on your page"}
]}
]In the code editor, multiple trigger events are enclosed in a single pair of "[" and "]" brackets prefaced by a single "triggers":.
You can add the workflow trigger to the workflow in the visual editor or the code editor.