Managing a collection in a space

1 Overview | 2 Managing a collection in a space

Overview

A snapshot collection is created in a space and can be linked to another space.

Collections created in a space or linked to a space are listed in the space tools snapshot publishing dashboard.

Open

For a listed collection in the dashboard a space administrator can manage the collection using the collection options menu

Open

• Edit the collection settings

• Remove the collection from the instance

• Unlink the collection from the current space

The space administrator also manages existing snapshots in a collection using the snapshot document menu to

• move a snapshot

• link a snapshot

• remove a snapshot from the collection

Managing a collection in a space

A space administrator manages a collection in a space using the ellipsis menu option for each collection in the space snapshot publishing dashboard.

Open the ellipsis menu and choose

• Edit to change the collection settings - name, description, viewers, and contributors

• Remove to delete collection (deletes the collection from the instance and it will no longer be accessible)

• Unlink to unlink the collection from the current space (no additional snapshots can be added to the collection from this space)

A space administrator who is not the collection owner can only View the collection settings and Unlink the collection.

The Remove option is disabled.

If a collection is removed from the site or unlinked from the current space, any snapshots not currently in another collection in the space will be added to the unassigned collection.

The space administrator can manage existing snapshots in a collection using the snapshot document ellipsis menu for each snapshot.

Open the ellipsis menu and choose

• Link to - links the snapshot to one or more additional collections

• Move to - adds the snapshot to another collection (and remove from the current collection)

• Remove from collection - removes from the current collection