Editor and staff approval workflow

Importing workflows

Find out how to Import Workflows

Editor and staff approval workflow

requires v3.1.9+

com.comalatech.workflow.repository.categories.label:General|Bundled

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  • Staff edit a page

  • When the page is ready, the content is submitted for approval in the Ready state by a user defined using Reviewers

  • Content is not published until the Editor-in-Chief gives approval in a second approval state, Reviewed

  • Reviewers and Editor-in-Chief are workflow parameters (value references). Their values are defined in the space admin workflow configuration

Editor and staff approval workflow Markup
{workflow:name=Editor and staff approval workflow|key=com.comalatech.sample.approvals.02} {description} The Publishing Workflow has four states. Ready: Edited by Staff. Reviewed: Reviewed by Managers. Published: Approved by Editor-in-Chief & viewable publicly. You can define the Reviewer and Editor-in-Chief in the Space Admin Workflow Configuration. {description} {workflowparameter:Reviewers|description=Reviewers group|type=group} confluence-users {workflowparameter} {workflowparameter:Editor in Chief|description=User able to give final approval|type=user} @user@ {workflowparameter} {state:Draft|submit=Ready} {state} {state:Ready|approved=Reviewed|rejected=Draft} {approval:Review|group=@Reviewers@|assignable=true} {state} {state:Reviewed|approved=Published|rejected=Ready} {approval:Editor in Chief|final=true|user=@Editor in Chief@} {state} {state:Published|final=true|rejected=Reviewed|updated=Ready|hideselection=true} {state} {trigger:pageapproved|approval=Review} {send-email:user=@Editor in Chief@|subject=Page ready for final approval} The page @pagetitle@ has been approved by @user@ and is waiting for your final approval. {pageactivity} {send-email} {trigger} {workflow}

This workflow includes workflow parameters. When applying a space workflow

  • a parameter reference value may only be available for use by the workflow after a workflow process, such as a transition, occurs. For example, the initial state should not include the use of the parameter reference value for a due date or pre-assigned reviewers for approvals to avoid blocking your workflow. Alternatively, you can choose to Initialize states when applying a space workflow

  • the parameter value is retrieved from the space parameters dashboard on first application of a workflow to a page or blog post. This value may be different to the value used in the workflow template