Content Expiry Workflow

Importing workflows

Content Expiry workflow

_{requires v6.0.0+}

_{com.comalatech.workflow.repository.categories.label:}_General_|_Bundled_|_{Document Management}

-

Builds on the Basic Approval workflow adding an Expired state after a set period of the approved page if no updates have occurred.

The states in the workflow are

Review
Approved
Expired
Rejected

For the Approved state

by default, an expiry period is set as 5 months (ISO 8061 P5M) on each transition into the Approved state
the expiry uses the value of a workflow parameter Due Date
the default value used for the expiry can be changed
- by the space admin in the Parameters dashboard
- on applying the workflow

_{This workflow is also bundled with the}_{Comala Document Control}_app

Content Expiry Workflow

{workflow:name=Content Expiry Workflow}
    {description}
        Builds on the Basic Approval workflow adding an Expired state after a set period of the page being approved with no updates.
    {description}
    {workflowparameter:Due Date|type=duration|edit=true|description=After this period pages will be set to 'Expired'}
        P5M
    {workflowparameter}
    {state:Review|approved=Approved|rejected=Rejected}
        {approval:Review this page|assignable=true}
    {state}
    {state:Approved|final=true|updated=Review|expired=Expired|duedate=@Due Date@|changeduedate=true}
    {state}
    {state:Expired|approved=Approved|rejected=Rejected|updated=Review|colour=#ff5630}
        {approval:Review this page|assignable=true}
    {state}
    {state:Rejected|approved=Approved|updated=Review|hidefrompath=true|colour=#ff5630}
        {approval:Review this page|assignable=true}
    {state}
{workflow}

This workflow includes a workflow parameter.

When applying a space workflow

a parameter reference value may only be available for use by the workflow after a workflow process, such as a transition, occurs

For example, the initial state should not include the use of the parameter reference value for due date or pre-assigned reviewers for approvals to avoid blocking your workflow. Alternatively, you can choose to Initialize states when applying a space workflow.

The parameter value is retrieved from the space parameters dashboard on first application of a workflow to a page or blog post. This value may be different from the value used in the workflow template.