Technical Documentation Workflow
- Robert Alexander Marshall
Importing workflows
Find out how to Import Workflows
Technical Document Management workflow | requires v3.0.2+ |
com.comalatech.workflow.repository.categories.label:Â Technical Documentation | |
- | Simple tech docs review workflow
|
{workflow:name=Technical Documentation Workflow}
{description}
Simple tech docs review workflow, pending pages are restricted from read only viewing and will expire if not approved within the specified period of time, pages approved within the set time are published and visible to all users.
{description}
{workflowparameter:Document Editors|description=Only members of this users group can view pending documents|type=group}
confluence-users
{workflowparameter}
{workflowparameter:Pending Expiration|description=If a page stays in 'For review' for this period of time, then the state will be changed to 'Expired'|type=duration}
P10D
{workflowparameter}
{state:Pending|submit=For review|taskable=true}
{state}
{state:For review|approved=Published|rejected=Pending|expired=Expired|taskable=true|hideselection=true|duedate=@Pending Expiration@}
{approval:Publish|assignable=true}
{state}
{state:Published|final=true|updated=For review}
{state}
{state:On hold|submit=For review|hidefrompath=true}
{state}
{state:Expired|hidefrompath=true}
{state}
{trigger:statechanged|state=Pending|initial=true}
{add-restriction:type=View|group=@Document Editors@}
{trigger}
{trigger:statechanged|state=Published}
{remove-restriction:type=View}
{trigger}
{trigger:statechanged|state=On hold}
{add-restriction:type=View|group=@Document Editors@}
{trigger}
{trigger:taskassigned}
{send-email:user=<at:var at:name="assignee" />|subject=<at:var at:name="task" /> has been assigned to you}
Task <at:var at:name="task" /> on <at:var at:name="page" /> has been assigned to you by [~<at:var at:name="user" />].
{quote}<at:var at:name="comment" />{quote}
{pageactivity}
{send-email}
{trigger}
{workflow} In later versions of Comala Document Management variables in the following syntax | |
Technical documentation process
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if a Published page is updated, then it is sent for review again
read-only users only have access to the content version created on the last transition to the Published state
if pages for review are not reviewed within a set period of time, content transitions to the Expired state
published pages can be put on hold to be hidden from the public, but will not be required to undergo content review and approval
the users assigned as page editors and the expiration period are configurable as workflow parameter values