Utilities - space settings

1 Overview | 1.1 Clear Document Activity | 1.2 Initialize States

Overview

Using the space document control dashboard, a space administrator can select a single workflow and make it active on all pages and blog posts in the current space.

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When a workflow is active in the space, the document control dashboard includes options to

1 Clear Document Activity
2 Initialize States

The space workflow must be enabled to display the Initialize states, Clear Document Activity and Remove restrictions options.

The utility options allow you to configure the workflow application and the document activity for the pages and blog posts in the space.

Choose the dashboard ellipsis menu to access the Clear Document Activity option

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Choose the Initialize States icon in the active workflow Actions options

Initialize States and Clear Document Activity are only available when a workflow is enabled in the space document control dashboard.

Clear Document Activity

The Clear Document Activity utility

deletes the workflow document activity for every page and blog post in the space
resets the workflow state to the initial workflow state of the active space workflow

Choose the dashboard ellipsis menu to access the Clear Document Activity option

This action cannot be undone so be careful before choosing the Ok, clear Document Activity button in the confirmation dialog box.

The Clear Document Activity option is only enabled when there is an active workflow in the space document control dashboard.

Initialize States

A space admin can choose to initialize the workflow state for the active space workflow applied to the pages and blog posts in the space.

Choose the Initialize States icon in the active workflow Actions options

In the Initialize States dialog box

select one of the states in the active workflow from the dropdown menu

To set all the content in the space to the same state

check the Override preexisting states checkbox

choose Initialize

The process may take some time if there is a large number of pages. Progress is displayed in a dialog box.

Successful initialization is confirmed in an on-screen message notification.