Space administration

Space administration

The approval workflow can be applied to all the pages and blog posts in a space using the Comala Document Approval space settings.

Open the space Document Approval space settings

• choose Space Settings > App Links > Comala Document Approval

Open

A space administrator can

• enable/disable the approval workflow for application to the whole space content

• Clear Document Activity from all the pages and blog posts in the space

• Initialize States on pages and blog posts in the space for the applied approval workflow

When the approval workflow is inactive

• the Clear Document Activity is disabled (greyed out) in the app space settings dashboard ellipsis menu

• the Initialize States icon is not displayed in the Actions options

View approval workflow

Open

To display the approval visual flow diagram and description under the Actions column for the approval workflow

• choose the View detail icon

Enable and apply the approval workflow for all the pages and blog posts in a space

To make the Basic Approval Workflow active for the space

• click the grey slider

The slider turns blue, and the approval workflow for the space is active

Utilities

The following workflow utilities for the space are available when the approval workflow is active.

Clear Document Activity

Document Activity clears the approval workflow events and activities history for all the pages and blog posts in your space that currently have (or previously had) the approval workflow applied.

In the app space settings screen:

• open the ellipsis menu

• choose Clear Document Activity

• select, Ok, clear Document Activity

Initialize states

The Initialize states option sets all pages and blog posts to the same state of the applied approval workflow.

In the Actions options for the active approval workflow approval

• choose the Initialize States icon

In the dialog box, choose the approval state to be set for all the pages and blog posts in the space.

From the State dropdown menu:

• choose the approval state to set for the applied approval workflow

The default option sets the state for each page with the applied approval workflow, but currently, no workflow activity or events have previously occurred on the page.

To set the state for all the pages and blog posts, including those with existing approval workflow activity, you can override the state on these pages by

• checking the Override preexistent states checkbox

Once the destination state is selected:

• choose Initialize

A bar displays the progress of the initialization action.

An on-screen message confirms successful completion.

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