| Table of Contents | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
User permissions
...
Overview
Space administrator permissions are required in the source and target space to configure publishing.
Confluence view and edit permission permissions in both the draft ( source ) space and the target space are required to publish and sync a page.
A page cannot be published by a user
if the user does not have edit permission for a source space page
if the user has view and edit permission in the source space but does not have these page permissions in the target space
If the user has permissions in the source space but not in the target space a custom publishing error message is displayed when trying to publish a page
User without edit permission in source space
If a user does not have view and edit These permissions are required when
publishing a single page as a page editor
publishing all the pages in a space as a space administrator
Adding a page restriction to a page in the source space or a page in the target space affects its ability to be published by anyone not included in the restriction.
Publishing in a space can be configured to use the Comala Publishing app add-on user permissions in the target space instead of the publishing user’s permissions. This allows pages to be published without needing specific user permissions in the target space.
Confluence permissions to configure publishing
Space administrator permission is required in the source and target space to set up and configure publishing.
Source space
In the publishing dashboard of the selected source space, a space administrator can:
use the publishing setup wizard to Configure Publishing in a space (space must not currently be in use as a source or target space)
...
manage the publishing configuration for an existing source space
...
use the ellipsis menu option Clear Publishing configuration
...
publish all the pages in the space using Publish space
For a space publishing action, the space administrator requires view and edit permission for all the pages in the source space and the target space. Page-level restrictions that do not include the space administrator may affect the ability to publish the page. The Select user performing publishing action option can be set to use the app add-on user permissions in the target space when publishing instead of the space administrator user permissions.
Target space
Setting up linked spaces for publishing requires space administrator permission in the target space as well as the source space.
In the source space dashboard, when a space administrator chooses a target space where they do not have the necessary administrator permissions
a warning message confirms they do have enough permissions in the target space
the Next option is unavailable and greyed out
...
If the space administrator is changing the target space in an existing source space linked for publishing and does not have the necessary permissions in the new target space
selected target space is greyed out
a warning message is displayed confirming the user does not have enough permissions in the target space
...
If you select a target space where you don’t have space administrator permissions, all other publishing configuration options are greyed out and inactive.
| Info |
|---|
When the permissions warning is displayed, you can refresh the dashboard to return the source space publishing configuration to the existing target space. |
Confluence user permissions for publishing
A user publishing a page from the source space to the target space requires view and edit permission in both spaces. Page-level view or edit restrictions for the publishing user also affect publishing.
You need at least the following space permissions in the target space to publish a page:
View All
Add and Delete Pages
Add and Delete Attachments
...
| Info |
|---|
If you want to restrict your users from editing pages in the target space, publishing can be configured to use the Comala Publishing add-on user target space permissions. |
View and edit permissions are required
as a page editor publishing a single page using the publishing dialog box on a page
...
as a space administrator, publishing all the pages in the space using space publishing
Pages with view and edit restrictions for the user are not displayed in the publishing report:
| Table of Contents | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
User without edit permission on a source space page
If a user only has view permission for a page in the source space
the user will not be able to publishing state byline is not displayed
there is no access to the publishing dialog box on the page
the user cannot publish the page using single-page publishing (if enabled for the space)
Space administrator without edit permission in source space
...
When a space administrator does not have page view and edit permission for on a page in the source space when publishing all the space contentpage, the page will not be published.is not included in a space publishing action
...
The unpublished page is also not reported under the Pages that were or included in the list of 'Pages not published list ' in the Space publishing job completed message that is added to the source space settings Publishing dashboard after all the content in the space is published.
This is because the view and edit permissions cause the page to be hidden from the Comala Publishing action for this space administrator for the restricted pages.
For details please view the space publishing page in the documentation.
Space administrator without required permissions in the target space
A space administrator user in the source space who does not have the required permissions in the target space has the source space dashboard options disabled and a message is displayed confirming that they do not have enough permissions in the target space.
| Info |
|---|
If the space administrator is attempting to change from an existing target space, refreshing the dashboard page returns the dashboard display to the existing target space configuration. |
The following options are disabled in the source space publishing dashboard
change target space option
enable/disable Publishing
clear configuration option
User without edit permission on a published page in the target space
When the target space page has a page-level edit restriction, in the source space, a user with edit permission on the source space page:
can view the publishing state byline
can open the publishing dialog box
...
However,
they cannot publish the page - the Publish button for single-page publishing (if enabled in the space) is not displayed
the page is not included in a space publishing action by a space administrator when they do not have edit permission on the target space page.
| Info |
|---|
The View Published Version button is displayed in the publishing dialog box on the page, but the link is unavailable unless you have view permission on the target space page. |
As a space administrator, you can configure the User Permissions for Publishing setting in the source space to use the Comala Publishing for Confluence add-on user’s permissions in the target space. This allows pages to be published without needing specific user permissions in the target space. This setup is helpful for compliance needs, as it prevents users from editing published pages in the target space.
Publishing using the app add-on user permissions in the target space
Publishing in a space can be configured to use the Comala Publishing app add-on user permissions in the target space instead of the publishing user’s permissions. For new spaces, the app-add-on user is selected by default in the Select user performing publishing action setting.
...
This allows pages to be published without needing specific user permissions in the target space. The Comala Publishing for Confluence Cloud app add-on user permissions in the target space are used for publishing actions.
The Select user performing publishing action option is set using a dropdown menu.
...
Comala Publishing for Confluence Cloud app add-on user
User responsible for the action
Using the app add-on user for publishing lets you remove user edit permissions in the target space and can support compliance with published documents.
The Comala Publishing app add-on user is added to all the spaces in the Confluence Cloud site by default with the following permissions:
...
You should not change the space permissions for the app user! The app add-on user permissions are used, for example, when publishing using an applied Comala workflow.
Publishing permission conflicts and errors
| Table of Contents | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Error - user with ONLY VIEW permission in target space
A user with is unable to publish a new page in the source space if they have
view and edit permission in the
...
source space
but only view permission in the configured target space
...
User without permission in target space
A user with view and edit permission in the draft space but without page permissions in the configured target space will not be able to publish the content and will see the following message.
...
...
Error - user without view or edit permission in target space
A user is unable to publish a new page in the source space if they have
view and edit permission in the source space
but no page permissions in the configured target space
...
Error - when permissions change on an existing published page in the target space
If a page has already been published and synced to the target space, subsequent publishing actions are affected if the page-level permissions change and cause a publishing conflict.
| Excerpt | ||
|---|---|---|
| ||
If the user publishing the page has view and edit permission on the source space but
 In some cases, the page can be published as a new page in the target space without an error, and the page name can be appended with a number in brackets  The publishing user does not see the original published page in the target space - they do not have view permission. For example, when publishing a source space page, Project Teams with an existing target space page with added page restrictions that affect the publishing user
 To see both pages in the target space, the user must have at least view permission for each page.
The previously published page in the target space displays the last publishing state byline before the publishing conflict occurred and a View source link in the publishing popup. However, it is not synced for publishing. One of the target space pages must be removed to prevent publishing conflicts:
Publishing conflicts and errors can be generated when:
You must remove one of these pages to solve this publishing conflict and clean up your target space. |
| Excerpt | ||
|---|---|---|
| ||
You can resolve the publishing conflict by deleting one of the linked target space pages. For example:
The target space page name is updated, and the appended (2) is removed.
|
See Errors publishing to a target space page with page restrictions for details on how to resolve this publishing conflict.