Publishing report

Overview

The publishing report displays the current publishing status of pages in the source space and the target space and is accessed from the source space Confluence sidebar Apps menu.

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The publishing report allows editors and space administrators in a source space to view the publishing state (the synchronization state) of all the pages in the source and target spaces

You can filter the display in the report based on the page's publishing status. When a Comala workflow is applied in the space, the report can also be filtered to display pages in the final state of the workflow that are not currently synced

A space administrator can also publish all the pages displayed in the report and view details of the last space publishing action.

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Accessing the publishing report

The publishing report is accessed from the source space Confluence sidebar

  • choose Apps>Comala Publishing

The default report displayed the states in the source space that are not synced

The default state Not SYNCED option displayed pages with a publishing status of

  • New

  • Out of Sync

The publishing report can also be accessed from the top left menu in the Comala Publishing Get Started screen

Space manifests

The publishing report allows editors and space administrators in a source space to view the publishing state (the synchronization state) of all the pages in

  • the source space

  • the target space

Source space manifest

The report displays a list of pages in the source space and their publishing status.

The publishing status can be used to filter the source space manifest report:

  • Any STATE

  • state NOT SYNCED

When a Comala workflow is applied in the space, the report can also be filtered to display pages in the final state of the workflow that are not currently synced

  • Final workflow state + Not Synced

If the space has more than 25 pages, use the Load more option to display more pages.

When viewing the report for the source space, a space administrator can publish the pages listed in the report using the Publish pages button.

Target space manifest

Toggle the report using [target]<spacename> to display the publishing status of pages in the target space.

The publishing status can be used to filter the target space manifest report:

  • Any STATE

  • state NOT SYNCED

When publishing in the space is configured to use the app add-on user permissions, the target space manifest displays the add-on user in the Last updated by column.

The Publish pages button is disabled when viewing the target space in the report.

Report columns

The report displays the following information for each page in a space

  • Page (page title)

  • State (publishing status)

  • Last synced by

    • When (date of last publishing synchronization)

    • Version (source page version on last publishing synchronization)

  • Last updated by

    • When (date of last update in the currently selected space)

    • Version (current page version in the currently selected space)

Toggle the report using the space name byline items to view the target space pages.

In the target space report

  • Last synced by column and related When and Version are data for the source space page that was synced

  • Last updated by column and related When and Version data are for the target space page

A page in the source space with a New publishing status

  • is a page that has not been published or the previously published page has been removed from the target space.

A page in the target space with a Removed publishing status

  • is a page without a previously published source space page (the source space page may have been deleted after publishing, or the page may have been created directly in the target space).

Filtering the report

By default, the report displays all pages in the source space that are not synced. These are pages in the source space with the publishing status of either

  • New

  • Out of sync

  • Final workflow state + Not Synced

In the target space, a Removed publishing status is displayed for pages whose source space page has been deleted.

Choose Any state to display all the publishing status information for all the pages in the space.

Displays pages in the selected space that have any publishing status

  • New - pages not yet published

  • Out of sync - previously published pages that are currently out of sync

  • Synced - pages currently in sync

  • Removed (only displayed in the target space report) - pages in the target space where the source space page has been deleted

With an applied Comala workflow, you can also choose to filter the report to display pages that are not synced and in the final state of the workflow.

The Workflow in final state + Not Synced report filter is displayed only when a workflow is applied to at least one page in the space. When no workflow is applied, the available report filters are Any state and state Not Synced.

Publishing the report

The Publish pages button publishes the pages currently displayed in the report table.

The number of pages to be published is displayed on the button.

For example, for a publishing report for a source space with the state NOT SYNCED filter applied that displayed two pages:

Only the two listed pages are published.

Choose Publish to confirm.

The space publishing report is displayed upon completion of the publishing action.

If the publishing report for a space has the Any state filter applied and five pages are displayed, all of the displayed pages are published.

Last publication byline

The Last Publication byline option is displayed in the report if at least one previous whole-space publish action was undertaken using the Space publish option in the space publishing dashboard or the Publish option in the publishing report.

Select the byline to view:

  • a summary of the last whole space publish action

  • the See details link to the space publishing report for the last whole space publish action

Related pages