Snapshot Publishing
- Robert Alexander Marshall
Snapshot Publishing
Snapshot Publishing is used to create a static copy of a Confluence document at a specific moment in time.
Snapshot documents can be organized and shared by adding to one or more snapshot collections.
Each collection can be shared to any users or user groups who are given viewing permission by the creator of the collection - the collection manager. Users can be given permission to contribute snapshots to a collection.
Snapshots can be added to a collection from one or more spaces across the instance. Space administrators can link a collection to their space to allow users in their space (who are contributors to the collection) to add snapshots from the space.
Snapshot publishing does not require a space separate to the source Confluence space. Snapshots are stored linked to the space in which they are created but are viewable through the collections global viewer.
Viewers only have access to items they need through each themed collection, for example for use as manuals/handbooks. They no longer need access to the content in a draft space.
If a Comala Document Management workflow is applied to a document, snapshot publishing can be configured to occur on a workflow event using a workflow trigger.
Who can create a snapshot of a space page or blog post?
To snapshot publish a space document you need
permission to view and edit the page or blog post
be a member of the Confluence group added as a Snapshot Publishers Group in the Comala Publishing app global configuration
You also need to be added as a collection contributor to at least one snapshot collection.
Snapshot publishing status
A Confluence page will display a snapshot publishing status byline (if snapshot publishing is enabled for the space).
The snapshot publishing byline can be used to open the snapshot publishing popup to create a snapshot and add it to one or more snapshot collections.
The byline is updated to display the current snapshot publishing status for the document.
The popup content is also updated to display
the current snapshot publishing status
the last snapshot creation date
the user who created the snapshot
the collections the snapshot is currently added to
A View button is added. This opens the global collection viewer to display all the collections that the current user is able to either view (has been given collection viewer permission) or contribute a snapshot (has been given collection contributer permission).
Managing snapshots in a collection
Snapshots can be organized and shared by creating a Collection and adding chosen snapshots to a Collection. A snapshot can be added to one or more different Collections.
The creator of a Collection (the Collection Manager) can manage the users and usergroups who can
view the Collection
contribute a snapshot to the Collection
Users who can create a collection must be a space administrator and also added as a member of the Confluence user group added to the global snapshot configuration dashboard.
Snapshots can be added to a collection from any space if
the collection is linked the space
a user has been contributor permission for the collection
To link an existing collection created in another space, the space administrator must have at least contributor permission for the collection.
Collections can be viewed in Confluence using a Collection global viewer accessed through the Confluence top header menu. Each page snapshot is displayed in pdf or html format.
Snapshot User Guide
Snapshot Publishing Guide
Snapshot Administration Guide