Overview

Page Approval can be added on a space level to all the pages in the space.

When Page approval is enabled in the space settings

• Page Approval automatically appears on newly created pages

• existing pages need to be edited and saved for the Page Approval content to appear

Accessing the space level Page Approval configuration screen

To set up the space level of Page Approval, in the space that you want the macro added

• go to Space Tools > Page Approval

Open

The space level Page Approval configuration screen is displayed with options to

• enable automatic addition of page approvals to each page in the space

• configure application of page approval to all pages in the space

  • appearance

  • users and groups of users who are approvers

  • requirement for a quorum of approvers

  • enable acknowledgements and list of users and/or groups of users who must acknowledge

  • expiry settings for the approval including option to set an expiry period and/or a recurring expiry

After configuring your desired settings, remember to click Save.

Configuring space level Page Approvals

On the space level Page Approval configuration screen, you can configure the settings for all pages in the space.

These will be automatically applied and updated to any pages in the space when changes are made.

Space Settings

Open

Choose Enable Space Settings to enable Page Approval macro on every page in the space.

Appearance

• Ignored Pages

  • allows admins to list pages that should be ignored when enabling space-wide Page Approval

  • Show role field check option to display role field for each macro

  • Show comment field check option to display comment field for each macro

For example, if you want every page except for your Home page and your Navigation page to have a space-wide Page Approval, you would add "Home, Navigation" into the text box.

Managing settings space-wide for manually added pages

For example if you have a space with a few pages that need to have the same Page Approval macro on them

• you can turn on space-wide Page Approval and choose all your settings, using "@all" to ignore all pages in the space

• then on the required pages, manually add the Page Approval macro onto these pages

These pages with the manually added macro will all stay consistent with the same settings as retrieved from the space settings page.

Approvals

• Individual Approvers

  • the list of users that will be automatically added as approvers to all Page Approval macros in the space

• Approvers Group

  • a comma-separated list of groups (e.g. confluence-users, approver-group) set to approve pages in this space

  • Enforces an ordered list of approvals. Must have a list of users defined. checkbox option when checked requires an order for the approvals to take place

• Quorum

  • the number of users that must approve the page to be considered approved

Acknowledgements

• Enable Acknowledgement

• Show acknowledgment section when page is loaded

• Individual Acknowledges

  • the list of users that will be automatically added as acknowledgers to all Page Approval macros in this space

• Acknowledges Group

  • group of users that will be automatically added as acknowledgers to all Page Approval macros in this space

Expiry Setting

• Expire after

  • an amount of time before the page expires

  • options are a number and time word, such as "72 hours", "1 day", "6 months" or "1 year"

  • time periods allowed are year, month, day, and hour

• Expiry month

  • specifies a fixed, recurring month when the page will expire

• Expiry day

  • specifies a fixed, recurring day of the month when the page will expire