Can I have multiple workflows in a space in Confluence Cloud?
- Robert Alexander Marshall
Multiple workflows can be added to the space document management dashboard in a space in the cloud.
Only one workflow can be active in a space. The active workflow is applied to all the pages and blog posts in a space.
Three bundled workflows are included in each space document management dashboard.
The three bundled workflows cannot be removed or overwritten. Each can be copied and the copy edited as a custom workflow.
Additional custom workflows can be added to the dashboard by the space administrator.
Making a workflow active in the dashboard disables an existing active workflow. Comala Document Management app cannot have more than one active space workflow.
There is no option to filter the application of a space workflow by the content label or by content type (blog post, page).
Workaround
An alternative approach to using multiple active workflows in a space is to create a workflow that provides different approval 'paths' depending on your requirements.
For example
some pages in your space do not require a workflow, add a Not subject to workflow / No workflow needed state to your workflow as shown below.
An example workflow implementing this workaround is displayed below.
The initial state Start is used to select
one of two different paths (Path 1 Draft or Path 2 Draft) in the workflow with a different documentation process
transition to a state (Not Subject to Workflow) that does not require any workflow process.
The alternative to applying a space workflow is to use a workflow applied on a page-by-page basis (page workflow).