Product Comparison

Hosted app (server and data center) and cloud differences

This page compares the features and functionality between the hosted app (server and data center) and cloud versions of Comala Document Management.



Workflows - management and application

  – Available |  – Unavailable |  – Partially available

Applying workflows

Description

Server/Data Center

Cloud

Applying workflows

Description

Server/Data Center

Cloud

Page workflow

A user can apply a workflow template to an individual page or blog post.

A copy of a workflow template in the space Page Workflows Templates Dashboard can be added as a page workflow to a page or blog post in the space.

Any workflow added and enabled in a space Page Workflows Templates Dashboard can be added as a page workflow.

Only an enabled workflow in the dashboard can be added as a copy to the page.

Copy of the workflow applied to a page can be edited on the page.

A copy of a workflow template in the space settings document management dashboard can be added as a page workflow to a page or blog post in the space.

Any workflow added to a space document management dashboard can be added as a page workflow.

The workflow does not need to be active (enabled) in the dashboard to be added to a page.

Copy of the workflow applied to a page cannot be edited on the page. Only the original workflow template is editable in the space settings document management dashboard.

Space workflow

Application of a workflow by a space administrator to all the individual pages and blog posts in a space

The space document management dashboard is populated with workflow templates added or created by the space administrator. Workflows can be added to the space from a global workflow dashboard.

By default, each space dashboard has no workflows added as space workflows for use in the space.

Multiple workflows can be active (enabled) in the dashboard, and the application of active workflows is determined by

  • workflow scope (global or space)

  • hierarchy in the dashboard

  • workflow content label filter

The space document management dashboard is populated with three workflows bundled on app installation and custom workflows added to or created in the space by the space administrator.

By default, the three workflows installed with the app are added to each space document management dashboard.

Only one workflow can be active in the dashboard. Enabling a different workflow automatically disables the active workflow.

  • all workflows are space scope workflows

  • no workflow content filter

Space workflow application by content label filter

Application of a space workflow based on the Confluence content label

One or more space workflows can be enabled in the space dashboard. Only one workflow is applied to each page or blog post, and the application is determined by workflow scope; workflow hierarchy in the dashboard; and any use of a content label filter.

The application of each workflow can be filtered

  • using a content label filter

  • using the content type (page or blog post)

Global workflows

Global administrator management of workflow templates in Confluence cloud.

Custom workflows

Ability to create custom workflows to meet organizational, team, and project needs.


Workflows - editing workflows

  – Available |  – Unavailable |  – Partially available

Creating and editing workflows

Description

Server/Data Center

Cloud

Creating and editing workflows

Description

Server/Data Center

Cloud

Workflow builder visual editor

Visual workflow editing tool

 

 

Workflow markup editor

Workflow template source editor

Markup Editor

Code Editor

Workflow import

Import a workflow

 

 

 


Workflow states

  – Available |  – Unavailable |  – Partially available

States

Description

Server/Data Center

Cloud

Add States

 

Modify State Names

 

Modify State Colours

 

Use colors to indicate important states

Add Due Dates

 

Add due dates in any state

Expiration dates

Modify Due Dates

 

Change existing due dates

Initialize States

 

Transition all pages for the associated workflow into a specific state in that workflow


Content reviews - approvals and reviewers

  – Available |  – Unavailable |  – Partially available

Approvals and reviewers

Description

Server/Data Center

Cloud

Approvals and reviewers

Description

Server/Data Center

Cloud

Approvals

One or more approvals can be added to a workflow state

Minimum reviewers

Set the number of users who must review an approval to complete the approval

 

Limit users who can be assigned

Limit the users who can be manually assigned to an approval using the workflow popup to

  • one or more individual users

  • users who are members of one or more user groups

Manual assignment of reviewers

Assignment of one or more reviewers to an approval using the workflow popup on the page

Preassignment of reviewers

Assignment of reviewers to the approval by the workflow on the workflow transition to the state containing the approval

Limit assigners

Limit the user(s) and/or group(s) that can manually assign users to the approval

Custom approval buttons

Customize the displayed names for the approval buttons in the workflow popup for each approval

Approval e-signatures

Reviewer identity authentication to activate an approval and undertake an approval

 

 

 


Tasks

  – Available |  – Unavailable |  – Partially available

Tasks

Description

Server/Data Center

Cloud

Tasks

Description

Server/Data Center

Cloud

Workflow tasks

Add, assign, and complete workflow tasks


Workflow triggers

  – Available |  – Unavailable |  – Partially available

 

Workflow triggers

Description

Server/Data Center

Cloud

Workflow triggers

Add workflow flexibility by adding one or more workflow trigger macros, each listening for a workflow event and setting one or more actions.

 

 

 

Workflow parameters

  – Available |  – Unavailable |  – Partially available

Workflow parameters

Description

Server/Data Center

Cloud

Workflow parameters

Description

Server/Data Center

Cloud

Add workflow parameters

Add custom workflow parameters, whose values are editable and are referenced from an applied workflow

Space parameters

Workflow parameters managed by the space administrator for the space

 

 

Workflow trigger use of workflow parameters

Use of workflow parameter as a value reference for workflow trigger actions


Reporting

  – Available |  – Unavailable |  – Partially available

Reporting

Description

Server/Data Center

Cloud

Reporting

Description

Server/Data Center

Cloud

In-app reporting tools

In-app tools to report on workflow actions and events

 

 

REST API

REST API

Document Activity REST API from Comala Document Management v7 Data Center to integrate with existing business information tools.

Other APIs, including JAVA API.

 

No public API for Comala Document Management app.

 

Report macros

Reporting page macros to add to the content

  • document activity report macro or page activity report macro

  • document states report macro

  • document approvals macro

  • document stats report macro

  • data center app includes new document activity-based reporting macros

  • server app includes page activity-based reporting macros

 

The document stats report macro is not available in the cloud.

  • cloud report macros include differences in the available filters and display configuration

 


Notifications

  – Available |  – Unavailable |  – Partially available

Notifications

Description

Server/Data Center

Cloud

Notifications

Description

Server/Data Center

Cloud

Email notifications

 

Workbox notifications

User notifications in user profile

 

Custom notifications

Email, page messages, etc.


View navigation

  – Available |  – Unavailable |  – Partially available

Draft and published documents

Description

Server/Data Center

Cloud

Draft and published documents

Description

Server/Data Center

Cloud

Draft and published views

Users navigate between the work-in-progress version and the last approved version of a page

  • final state

  • draft states

 

Draft state view restriction

Default workflow visibility: content in a draft work-in-progress state is not visible to users with only Confluence view permission for the page. View-only users are directed to the last approved version if available.

 

 


Compliance requirements

  – Available |  – Unavailable |  – Partially available

Macros

Description

Server/Data Center

Cloud

Macros

Description

Server/Data Center

Cloud

Approval e-signatures

Reviewer identity authentication to activate an approval and undertake an approval

Each approval is configured to require authentication using username, username + Confluence password, or third-party app authentication token

Cloud support for e-signature is limited to OTP authentication using a third-party app

Confluence audit logging

 


 

FAQ Cloud Capabilities