Comala Document Management for Confluence Cloud lets you manage your documentation pages and automate your approvals processes

• Add reviewers, who can approve or reject the content

• Set expiry dates for content to be reviewed

• Track and view the document changes

Add and apply a Comala workflow to your Confluence pages and blog posts

Add to an individual page

Add to all content across a space

Review Content

Add approvals

Use e-signatures

Require reviewers to authenticate an approval

Configure your Space

Choose and edit your workflow to add across your space content

Remove all view and edit content restrictions automatically on the transition to the applied workflow final state

Initialize workflow states and clear workflow history using the document management dashboard ellipsis menu options

Create custom workflows

Custom workflow

Creating a custom workflow

Use workflow builder visual editor

Easily switch between visual editor and code editor

Add custom notifications

Using JSON triggers

Add and use workflow parameters

Use workflow parameters to flexibility manage and set the values used by the workflow on applying to content.

Add workflow parameters to a custom workflow using workflow builder visual editor

Set the parameter values used when the space workflow is first applied to a page

Workflow parameters for approval reviewers

Content state expiration due dates (used in the Content Expiry workflow)

Searching and Reporting

Document Report

Space administrators can easily see the current workflow status on pages and blog posts across a space using the Document Report accessible from the Confluence sidebar menu.

Document Activity

Page editors can easily view the workflow document activity on each page or blog post.

See who approved the content, who assigned a reviewer, when a change of workflow state occurred, and the page version when the document activity occurred

Use the included report page macros to display dynamic workflow information on your pages.

Got a different business process, team practice, or compliance need? Create and use a custom workflow.

What if one of the bundled Comala Document Management workflows doesn’t meet your requirements? You need a custom workflow!

You can create a custom workflow in the space document management dashboard,

• duplicate one of the bundled workflows and customize the copy for your team, project, business, or process

• create a new custom workflow using the workflow builder visual editor

• import a workflow template by copying the template JSON code from another space or site using the code editor

Support

Got a question that our documentation can't help with?

Email our support team! Or add a request to our support portal.