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Overview
Overview
The Content Expiry and the Quality Management Systems workflows that are included with the app use workflow triggers.
You can view the triggers in these workflows in the workflow builder if you make a duplicate of the workflow in the space document management dashboard.
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code and |
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are added to a custom workflow using the workflow builder. |
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Experienced JSON users can also use the workflow JSON editor. |
Related pages
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JSON Trigger Examples
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Workflow triggers in the workflows included with the app
Workflow triggers are used in the Content Expiry
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and the Quality Management
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Systems workflows.
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To view the workflow triggers in these workflows, you can duplicate the workflow in the document management dashboard and view the workflow copy in the visual editor or code editor.
Content Expiry Workflow trigger
This workflow has the following
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workflow trigger
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"triggers": [ |
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{ "event": "on-expire", |
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"actions": |
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[
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{ "action": "send-email", |
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"recipients": [ |
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"@watchers" |
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], "notification": |
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{ "subject": "${content.title} has expired", |
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"title": "${content.title} has expired", |
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"body": "Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed" } }, |
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{ "action": "set-message", |
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"type": "info", |
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"title": "Expired", |
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"body": "The page has expired" |
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} ] } ] |
The
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workflow trigger listens for the state expiry event, and when this occurs
sends emails to the content watchers
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displays an on-screen message when users view the page
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Quality Management System Workflow trigger
The QMS Workflow has the following
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workflow trigger:
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"triggers":[ { "event": "on-change-state", |
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"conditions": |
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[ |
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{ "state": "In Approval" } |
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], |
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"actions": |
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[ |
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{ "action": "send-email", |
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"recipients": [ "@document_user_reviewers@", "@document_group_reviewers@" ], |
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"notification": |
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{ "subject": "${content.title} is In Approval State", |
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"title": "${content.title} is In Approval State", |
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"body": "Hello, ${content.link} in the ${content.space} space is in approval state and needs to be reviewed" } } |
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] } ] |
The
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trigger listens for the state change event with a condition limiting this to the transition to the In Approval state. When this event occurs
email notifications are sent to the reviewers assigned to the content review in the In Approval state
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The workflow reviewers for the In Approval state content review are
user(s) who are added as a Confluence
userIDvalue(s) for the workflow parameters
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@document_users
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_reviewers@users who are a member of the Confluence group(s) added as a Confluence group (
groupNameor groupID) value(s) for the workflow parameter
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@document_group
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_reviewers@
Related Pages
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Multiple JSON Triggers in a custom workflow
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