Administrator state override

Overview

This example shows how a workflow administrator can override the workflow state on a page or blog post.

Who are admin users?

To be a workflow admin, you must be one of

Defining adminusers

For any workflow, additional admins can be defined by using the adminusers parameter on the workflow macro.

{workflow:name=Test|adminusers=janedoe,johndoe} {state:Can't change|hideselection=true} {state} {state:Normally unavailable} {state} {workflow}

In the example above, users janedoe and johndoe are considered adminusers for that particular workflow.

State override

If you apply the workflow above, you'll see that it's not possible to transition from the "Can't change" state because of the hideselection=true parameter.

However, administrators can enter a special mode that allows them to transition to any state in the workflow

This is particularly useful when developing and testing workflows!

Add the following to the end of the page or blog post URL in the browser URL bar: ?admin=true.

If the URL already contains a question mark, for example, the "?pageid=" type of URL, you'll have to use this instead: &admin=true.

For example, if the URL was something like

https://confluence.yourcompany.com/display/SPACEKEY/Some+Page

You'd change it to

https://confluence.yourcompany.com/display/SPACEKEY/Some+Page?admin=true

But if it was something like this

https://confluence.yourcompany.com/pages/viewpage.action?pageId=29263912

You'd change it to

https://confluence.yourcompany.com/pages/viewpage.action?pageId=29263912&admin=true

Now, when you open the workflow popup, you'll see options to transition to any state, including any that would otherwise be unavailable.

Once you're done, just remove the "?admin=true" or "&admin=true" from the URL bar and everything is back to normal.

See also

Workflow Authoring Guide

Space Admin

User Guide