Approved status
Overview
A page or blog post in the Review state or Rejected state can be reviewed and approved by a user. A successful approval transitions the workflow to the Approved state.
The workflow popup displays
confirmation of the approval process
button link to the Activity report for the page workflow events and actions
The page or blog post in the Approved state will transition to the Review state on
updating the page or blog post
reaching a set date when the content is set to have expired
There is no other option to transition the page from the Approved state to another state in the applied workflow.
Approved content expiry
The Approved state can be set to expire on a set date (and time), this is called a Due Date (or an Expiry Date).
To set an expiry date for the Approved state, the content must be in this approvalstate.
In the in the approval popup open the Set Due Date dialog box by choosing either
the clock icon
the Set due date option from the popup ellipsis menu
In the Set Due Date dialog option set the due date (and time) and select Save.
A due date needs to be added each time the approval workflow transitions to the Approved state.
The due date is only active for the content when it is in the Approved state
Choose the ellipsis menu in the workflow popup to view the Activity Report for the page.
Icon colour
The clock icon in the approval workflow popup will change color to indicate the current status of the due date.
If a due date has been added the icon will include details of the current time period before the Approved state content expires.
Icon | Notes |
|---|---|
The Approved state is not set to expire, but you can manually add an expiry date | |
The Approved state will expire in 3 or more days | |
The Approved state will expire in less than 3 days | |
The Approved state has expired. This red expired icon will only be shown if the expiry occurs whilst viewing the content. When the content is reloaded or visited after the expiry date an approval workflow transition will have occurred to the Review state. |
What happens when a page expires?
The page will return (transition) to the Review state. The change will be shown in the page activity and watchers will receive a notification.