Transitions
- Robert Alexander Marshall
Overview
Transitions are the change of the approval workflow state from a source state to a destination state.
There can be one or possible transitions from a state. A transition from a state can occur due to
approval of the content
rejection of the content
an update of the content
expiry of the content
The transitions available are different in each of the approval workflow state.
Review state
The Review state is the initial state for the approval workflow.
In the Review state the content can undergo one of two transitions:
On the content, the approval workflow popup displays the option buttons for a reviewer to Approve or Reject the content.
An approval transition from the Review state is based on the user content review decision.
Approve - transition to the Approved state
Reject - transition to the Rejected state
If more than reviewer is assigned all reviewers must agree for the transition to occur.
Approved state
The Approved state is the final or published state after the content has been approved.
In the published Approved state, if the content is edited and saved, the page will move to the draft state Review.
On the content the approval workflow popup displays a message confirming the document has gone through an approval process.
There are no workflow popup options for a user to undertake an action to cause a transition.
However if a user has manually added an expiry date for the content, a transition will also occur if this date occurs whilst the content remains in the Approved state.
A transition will occur if the content is updated or if the content has an expiry date added and this date occurs.
Update content - transition to the Review state
Expired content -transition to the Review state
Rejected state
Pages or blogs in the Rejected can be approved, and the page will transition to the Approved state. If the content is edited, the Comala Document Approval workflow will transition the page or blog to the Review state:
On the content, the approval workflow popup displays the option buttons for a reviewer to Approve or Reject the content.
The approval transition from the Rejected state is based on the user approve decision or an update of the content
Approve - transition to the Approved state
Update content - transition to the Review state
The content whilst in the Rejected state can also be rejected by a reviewer. However there will be no transition for this content review decision. The content will remain in the Rejected state, but the reject action adds the reviewer avatar and rejection decision to the workflow popup.
The reject decision is also recorded for the page in the page activity report.
From Comala Document Approval 2.0+ for data center, in spaces using document activity, workflow events and actions for a page are recorded in the document activity report.
View-Only users will not be able to view the workflow byline or the workflow popup. If a user is assigned as a reviewer they must have view and edit permission to undertake the approval.