QR codes and labels

Owned by Derya Özdemir
Last updated: Nov 14, 2024
4 min read

This page is about Assets & Inventory Plugin for Jira Cloud. Using Data Center? Click here.

A QR Code (stands for "Quick Response") is a mobile phone readable bar code that can store website URLs, plain text, phone numbers, email addresses, and pretty much any other alphanumeric data.

Assets and Inventory Plugin’s QR Codes feature allows you to customize QR templates and streamline the process of printing labels for your assets. By placing QR codes on assets, users can easily manage and track inventory by scanning the codes using compatible devices or label printers. When a QR code is scanned, it redirects the user to the asset detail page in Jira, where they can find connected Jira issues related to that asset. The feature also supports bulk QR code printing.

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QR template configuration

The QR Code Configuration provides a wide range of options to tailor your QR codes and labels according to your specific requirements. To configure QR templates, access the app settings and navigate to Settings > QR Templates > + QR Template. Alternatively, you can click Print QR code button on the Asset Navigator and select Add a new QR template.

You can create as many templates as you want. The following options are available for QR template configuration:

  1. Name – Assign a name to the QR template.

  2. Description – Optionally, provide a description for the template.

  3. Layout – Choose the layout orientation for the QR code and label, such as horizontal QR first, horizontal label first, vertical QR first, vertical label first, QR only, or text only.

  4. Measurement unit – Select the unit of measurement for specifying dimensions, such as pixels, millimeters, or inches.

  5. Label – Customize the appearance of the QR box and adjust its width, height, margin, padding, and visibility of the border line. Keep in mind that the box of the QR should match the paper size.

  6. QR code – Define the content to be displayed when the QR code is read. Specify the QR size in pixels and select the asset attributes to be included in the QR content. You can add any available asset attribute and set a delimiter for displaying multiple values.

  7. Attributes – Configure the attributes to be shown on the printed label, including header attributes and body attributes.

  8. Font – Select the font family for the label text, set the alignment, and define the font size.

  9. Advanced settings – Customize the template body using HTML. You can add company logos, company names, or any other image URLs.

Printing labels

Printing labels with QR codes is a straightforward process. Follow these steps to generate and print QR code labels:

Single asset QR printing

  1. Open the asset you want to create the QR code for in the Asset Navigator.

  2. Click the Print QR code button on the top panel. This will generate a unique QR code for the selected asset.

  3. Select the QR template you want to use, or quickly create a new template by clicking Add a new QR template. If no template is defined, the default QR template will be used.

  4. Click Send to printer to print the label.

Bulk Asset QR Printing (up to 1,100 assets)

  1. Filter the search in the Asset Navigator to find the assets for which you want to create QR codes (e.g., Asset Type > Laptop > Search).

  2. Click the Bulk operations button and select Print QR codes. This action will create QR codes for all assets in the current search results.

  3. Select the QR template you want to use, or quickly create a new template by clicking Add a new QR template. If no template is defined, the default QR template will be used.

  4. Click Send to printer to print the labels.

Check out the example below to see the QR configuration and the printed end result: