System fields

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System fields are pre-defined core fields provided by the app. Unlike Attributes, they do not require any initial setup from the user. You can simply activate or deactivate these fields based on your requirements.

On this page: 1 Configure system fields 1.1 Create a system field scheme 1.2 Assigning a system field scheme 2 List of system fields

On this page: 1 Configure system fields 1.1 Create a system field scheme 1.2 Assigning a system field scheme 2 List of system fields

Configure system fields

To control which system fields appear for specific Asset Tpes, you can use the System Field Schemes screen. Here, you’ll see the entire list of System Fields Schemes in your instance. These schemes allow you to define a set of enabled fields for different categories of assets.

Create a system field scheme

Navigate to Assets > Settings.
From the sidebar, click System Fields Schemes.
Click the Create system field scheme button.
Provide a name and, optionally, a description of your scheme for easier identification.
Select the system fields you want to enable for this scheme. The Status and Assignee system fields are available for all assets.
Click Save.

The system fields that are enabled will appear in the right column of the asset interface.

The asset screen on the Asset Navigator.

Assigning a system field scheme

You can assign a system field scheme to either an Asset Type Scheme or an individual Asset Type:

Asset Type Scheme: If no System Field is assigned to the Asset Type Scheme, the Default System Field Scheme will be active for that Asset Type Scheme.
Asset Type: If no System Field is assigned to the Asset Type, the parent of that Asset Type (Asset Type Scheme) will be active for that Asset Type.

You can view and edit your Default System Field Scheme in Assets > Settings > System Fields Schemes. To assign a System Field Scheme to an Asset Type Scheme or Asset Type, follow these steps:

From the app's top menu, click Asset Type Schemes.
Select an Asset Type Scheme, and click Configure.
Depending on your use case, navigate to the System fields configuration section under Asset Type Scheme or Asset Type, and click Configure. The Select system fields scheme screen appears.
Select one of your System Field Schemes.
Click Assign selected scheme.

List of system fields

The table below lists the available system fields, their data types, and brief descriptions:

System Field Name	Data Type

System Field Name	Data Type
Status and Substatus	In Stock: Available, Reserved, Defective, Pending Repair, Pending Install, Pending Disposal, Pending Transfer, Pre-allocated In Use In Transit: Available, Reserved, Defective, Pending Install, Pending Disposal, Pre-allocated On Order In Maintenance Retired Missing: Lost, Stolen	Captures the overall lifecycle stage of the asset and its specific condition within that stage.
Assignee	Jira User	The Jira user responsible for the asset.
Owner	Jira User	The owner of the asset.
Managed by	Jira User	Specifies the user or team managing the asset.
Reserved for	Jira User	Displays the user the asset is reserved for.
Belongs to group	Jira Group	Shows which group the asset belongs to.
Quantity	Number Long (no decimals)	Tracks the number of identical assets.
Asset tag	Text	Unique identifier for the asset.
Serial Number	Text	Serial number specific to the asset (if applicable).
Location	Location	Links the asset to a defined location within the system.
Install Date	Date	The date the asset was installed.
Cost	Number Float (with decimals)	Captures the asset's acquisition cost.
Invoice Number	Text	Stores the invoice number associated with the asset purchase.