Overview
Comala Publishing integration with the Comala Document Management supports publishing a page from a source draft space by transitioning the content to the final state in an applied Comala workflow.
In the cloud site, you need
the Comala Publishing app installed and enabled
an app from the Comala Document Management Family
You must have
configured a target space for the published pages in the space settings publishing dashboard of the source space
an active Comala workflow applied to a page
the applied workflow must include a final state
view and edit permission for both the draft space and the target space for publishing
Pages in any state can also be published using a Comala workflow by
The publish trigger option is only available when using the app with Comala Document Management for Cloud by editing the workflow to add the workflow trigger markup.
A page in any state can also be published using the Comala Publishing standalone publishing options.
Publish a page
Publishing a page occurs on a transition of the workflow on the page to the final state in the workflow.
Only one state in a workflow can be set as the final state.
For example, a new page created in the source space, and not yet published
draft workflow state Review
publishing status NEW
Approving the page using the workflow popup
transitions the applied workflow to the final state - the Approved state
publishes the page to the target space
sets the publishing status to Synced
A page refresh may be required to update the publishing byline. The progress of the publishing action is also displayed in the publishing popup.
On successful publishing
the publishing status update is Synced
publishing popup displays details of the last sync
an on-screen message also confirms the page is published to the target space
To view the published page in the target space View Published Version link options in the popup or message.
Where possible, the publishing of pages to the target space maintains the hierarchy of the source space.
If the page is the first to be published in the target space, it is copied to the root of the target space.
An on-screen message in the draft space warns the user that the current page has been copied to the root of the target space.
If a child page receives approval before the parent page is published and the workflow triggers a page publishing action, the page may be published to the root folder of your target space instead of its correct location.
Although the Comala Document Management family of apps is applied to pages and blog posts, Comala Publishing only publishes pages. A blog post with a Comala workflow applied is ignored when using the Comala Publishing app.