Overview
The Content Expiry workflow and the Quality Management System workflowSystems workflows that are included with the app use workflow triggers.
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Comala Document Management triggers are created using JSON code and are added to a custom workflow using the workflow builder. Experienced JSON users can also use the workflow JSON editor. |
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Workflow triggers are used in the Content Expiry workflowand the Quality Management System workflowSystems workflows.
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To view the workflow triggers in these workflows, you can duplicate the workflow in the document management dashboard and view the workflow copy in the visual editor or code editor.
Content Expiry Workflow trigger
This workflow has the following workflow trigger
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"triggers": [ { { "event": "on-expire", "actions": [ { { "action": "send-email", "recipients": ["@creator", "@watchers", "@lastUpdatedBy"], ], "notification": {{ "subject": "${content.title} has expired", "title": "${content.title} has expired", "body": "Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed" } }, { { "action": "set-message", "type": "info", "title": "Expired", "body": "The page has expired", "tags": "state", "mode": "autoClose"} ]} } ] } ] |
The workflow trigger listens for the state expiry event, and when this occurs
sends emails to the content watchers
displays an on-screen message when users view the page
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The QMS Workflow has the following workflow trigger:
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"triggers":[ { "event": "on-change-state", "conditions": [ { { "state": "In Approval" } ], "actions": [ { { "action": "send-email", "recipients": [ "@document_user_reviewers@", "@document_group_reviewers@" ], "notification": {{ "subject": "${content.title} is In Approval State", "title": "${content.title} is In Approval State", "body": "Hello, ${content.link} in the ${content.space} space is in approval state and needs to be reviewed" } } ] ] } ] |
The trigger listens for the state change event with a condition limiting this to the transition to the In Approval state. When this event occurs
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user(s) who are added as a Confluence
userIDvalue(s) for the workflow parametersdocument @document_users reviewers_reviewers@users who are a member of the Confluence group(s) added as a Confluence group (
groupNameor groupID) value(s) for the workflow parameterdocument @document_group reviewers_reviewers@
Related Pages
Multiple JSON Triggers in a custom workflow
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