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Server and cloud differences
This page compares the features and functionality between
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the server and cloud
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versions of Comala Document Management.
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FAQ Cloud Capabilities
| Filter by label (Content by label) |
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| showLabels | false |
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| showSpace | false |
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| cql | label = "cap_migration" and space = currentSpace ( ) |
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Comala Document Management
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Workflows
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Server
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Cloud
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Notes
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Page Workflow/Approval
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✅
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✅
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Space Workflow/Approval
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✅
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✅
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Space Workflow/Approval by Labels
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✅
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⛔
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Global Workflow/Approval
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✅
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⛔
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✅
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✅
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Workflows Exchange
Import workflows from a repository
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✅
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⛔
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Workflow Builder
Modify your workflows using our graphical Workflow Builder
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✅
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✅
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Workflow template source editor
markup editor in server
code editor in cloud
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✅
Markup editor
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✅
JSON code editor
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Custom Triggers
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✅
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✅
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Approvals
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Server
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Cloud
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Approvals
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✅
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✅
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Minimum reviewers
Set how many reviewers are needed to complete the approval.
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✅
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✅
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Preassigned reviewers
Preassigned users can be set and will be required to review the content.
Manual assignment of reviewers can also be limited to specific users or user groups.
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✅
✅
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Exclude reviewers
User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.
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✅
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⛔
Limit assigners
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| | outline | false |
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| type | flat |
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| separator | pipe |
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| printable | true |
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Workflows - management and application
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Applying workflows | Description | Server/Data Center | Cloud |
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Page workflow | Application of a workflow template by a user to an individual page or blog post. | ✅ | ✅ |
| Expand |
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| title | Page workflow feature summary |
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| A copy of a workflow template in the space Page Workflows Templates Dashboard can be added as a page workflow to a page or blog post in the space. Any workflow added and enabled in a space Page Workflows Templates Dashboard can be added as a page workflow. Only an enabled workflow in the dashboard can be added as a copy to the page. Copy of the workflow applied to a page can be edited on the page. |
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Space workflow | Application of a workflow by a space administrator to all the individual pages and blog posts in a space | ✅ | ✅ |
| Expand |
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| title | Space workflow feature summary |
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| The space document management dashboard is populated with workflow templates added or created by the space administrator. Workflows can be added to the space from a global workflow dashboard. By default, each space dashboard has no workflows added as space workflows for use in the space. Multiple workflows can be active (enabled) in the dashboard, and the application of active workflows is determined by workflow scope (global or space) hierarchy in the dashboard workflow content label filter
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| | Expand |
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| title | Space workflow feature summary |
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| The space document management dashboard is populated with three workflows bundled on app installation and custom workflows added to or created in the space by the space administrator. By default, the three workflows installed with the app are added to each space document management dashboard. Only one workflow can be active in the dashboard. Enabling a different workflow automatically disables the active workflow. |
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Space workflow application by content label filter | Application of a space workflow based on the content label | ✅ | ⛔ |
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| title | Application of space workflow feature summary |
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| One or more space workflows can be enabled in the space dashboard. Only one workflow is applied to each page or blog post, and the application is determined by workflow scope; workflow hierarchy in the dashboard; and any use of a content label filter. The application of each workflow can be filtered |
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| title | Application of space workflow feature summary |
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| | Info |
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There is no workflow content label filter. |
One space workflow can be active in the space dashboard. Making another workflow active disables the existing active workflow. The active workflow application cannot be filtered. The active workflow is applied to all pages and blog posts. |
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Global workflows | Global administrator management of workflow templates in Confluence cloud. | ✅ | ⛔ |
| Expand |
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| title | Global workflows feature summary |
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| Workflow templates available in the instance are managed in the Global Workflows Templates dashboard. Workflows enabled in the global dashboard can be A global workflow can be set as a space category workflow. This workflow is applied automatically in a new space created with the set category label. |
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| title | Global workflows feature summary |
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| | Info |
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There is no global workflow feature. |
The three workflows bundled with the app are automatically available in all the spaces in the Confluence site on the installation of the app. |
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Custom workflows | Ability to create custom workflows to meet organizational, team, and project needs. | ✅ | ✅ |
| Expand |
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| title | Custom workflows feature summary |
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| A custom workflow can be created by A workflow template can be saved and shared using workflow builder: Requires appropriate administrator permission. |
| | Expand |
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| title | Custom workflows feature summary |
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| A custom workflow is created by the space administrator in the space document management dashboard. A custom workflow template can be copied and pasted from one space to another using the JSON code editor in each space. | Info |
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A server workflow can be translated to a cloud-compatible code template using the Workflow Translator for Cloud tool in the server app. The translated code can be copied and pasted into the code editor in a cloud space. |
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Workflows - editing workflows
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Creating and editing workflows | Description | Server/Data Center | Cloud |
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Workflow builder visual editor | Visual workflow editing tool | ✅ | ✅ |
| Expand |
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| title | VIsual Editor feature summary |
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| Workflow builder visual editor for a workflow is available from the global workflows dashboard for global workflows (global scope workflows) space tools document management dashboard for space workflows (space scope workflows) page when a copy of a workflow is added as a page workflow
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| | Expand |
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| title | Visual Editor feature summary |
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| Workflow builder visual editor for a workflow is available in | Info |
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Only a space administrator can edit a workflow. |
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Workflow markup editor | Workflow template source editor | ✅ Markup Editor | ✅ Code Editor |
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| title | Markup Editor feture summary |
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| Workflow templates are stored as markup language. The workflow template markup editor is available for a workflow in the global workflows dashboard for global workflows (global scope workflows) space tools document management dashboard for space workflows (space scope workflows) page workflows template dashboard (space scope workflows) page when a copy of a workflow is added as a page workflow
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| title | Code Editor feature summary |
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| Workflow templates are stored as JSON code. The workflow template code editor is available for a workflow in the space settings document management dashboard. | Info |
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Only a space administrator can edit a workflow. |
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Workflow import | Import a workflow | ✅ | ✅ |
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| title | Workflow import options |
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| Workflow templates can be imported from the linked Workflows Exchange repository to the global workflows dashboard or a space document management dashboard using the Import Workflow option as a markup from another Confluence instance as a global workflow; a space workflow or a page workflow using the markup editor
| Info |
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The administrator using Import Workflow option must be a member of the Workflow Importers group set in the global configuration |
In a space, the workflow template can be saved and shared using workflow builder: Requires appropriate administrator permission. |
| | Expand |
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| title | Workflow import options |
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| Workflow templates can be imported as a JSON code from another space or Confluence site using the code editor as a space workflow. There is no linked workflow repository. |
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| | | Expand |
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| title | Workflow repository option |
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| Workflow templates can be imported from the Workflows Exchange repository to the global workflows dashboard or a space document management dashboard using the Import Workflow option |
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Workflow states
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
States | Description | Server/Data Center | Cloud |
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Add States | | ✅ | ✅ |
Modify State Names | | ✅ | ✅ |
Modify State Colours | Use colors to indicate important states | ✅ | ✅ |
Add Due Dates | Add due dates in any state | ✅ | ✅ Expiration dates |
Modify Due Dates | Change existing due dates | ✅ | ✅ |
Initialize States | Transition all pages for the associated workflow into a specific state in that workflow | ✅ | ✅ |
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Content reviews - approvals and reviewers
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Approvals and reviewers | Description | Server/Data Center | Cloud |
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Approvals | One or more approvals can be added to a workflow state | ✅ | ✅ |
Minimum reviewers | Set the number of users who must review an approval to complete the approval | ✅ | ✅ |
Limit users who can be assigned | Limit the users who can be manually assigned to an approval using the workflow popup to | ✅ | ✅ |
Manual assignment of reviewers | Assignment of one or more reviewers to an approval using the workflow popup on the page | ✅ | ✅ |
Preassignment of reviewers | Assignment of reviewers to the approval by the workflow on the workflow transition to the state containing the approval | ✅ | ✅ |
Limit assigners | Limit the user(s) and/or group(s) that can manually assign users to the approval | ✅ | ⛔ |
| Expand |
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| title | Limit assigners feature summary |
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| Limit the users that can assign reviewers by editing the |
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workflow approval. | Info |
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A page editor can assign a reviewer if the approval is assignable |
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| | Note |
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Limiting users who can assign users |
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Custom buttons labels
Custom approve/reject button captions
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✅
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✅
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Compliance requirements
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Server
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Cloud
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Approval E-signatures
Reviewers need their user/email and password to sign-off.
(Cloud support for this feature is limited to OTP using a third party app )
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✅
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✅
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Confluence audit logging
Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.
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✅
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⛔
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Views navigation
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Server
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Cloud
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Draft and published views
Users can browse the work-in-progress version or the last approved version of a page
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✅
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✅
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Draft restriction
Work-in-progress versions of pages can be restricted to users and/or groups
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✅
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In cloud, the workflow does not differentiate user access between the work-in-progress versions and the last approved version of the page. User permissions for a page are managed by using the Confluence user permissions.
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In both server and cloud, permission management can be implemented using a Comala Document Management workflow and the Comala Publishing app to publish approved pages to a public space.
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Reporting
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Server
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Cloud
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Page activity, space and user reports
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✅
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to each approval is not a feature available in the cloud app. |
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✅
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⛔
| Info |
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Page editors can assign a reviewer if the approval is assignable. |
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| Customize the displayed names for the approval buttons in the workflow popup for each approval | ✅ | ✅ |
Approval e-signatures | Reviewer identity authentication to activate an approval and undertake an approval | ✅ | 
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| | | Expand |
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| title | E-signature feature summary |
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| An approval can be configured to require user authentication using one of |
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| title | E-signature feature summary |
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| Cloud support for e-signature for user authentication to activate an approval is limited to OTP authentication using a third-party app. |
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Tasks
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Tasks | Description | Server/Data Center | Cloud |
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Workflow tasks | Add, assign, and complete workflow tasks | ✅ | ⛔ |
| Expand |
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| title | Workflow tasks feature summary |
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| Add workflow tasks to a page manually or by the workflow on the transition to a workflow state Manage task assignment and completion using the tasks popup on a page Undertake a workflow state transition based on the completion of tasks |
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| | Note |
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Workflow tasks are not a supported feature in the Cloud app. |
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Workflow triggers
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Workflow triggers | Description | Server/Data Center | Cloud |
Workflow triggers | Add workflow flexibility by adding one or more workflow trigger macros, each listening for a workflow event and setting one or more actions. | ✅ | ✅ |
| | | Expand |
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| title | Workflow trigger feature summary |
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| Workflow triggers are created in markup. The workflow trigger markup is copied and pasted to a workflow using either workflow builder markup editor
The summary of a trigger added to a workflow is shown as a Rule in the workflow builder. |
| | Expand |
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| title | Workflow trigger feature summary |
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| Workflow triggers are created in JSON code. The JSON workflow trigger code is copied and pasted to a workflow using either The cloud app has a different range of workflow trigger elements |
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Workflow parameters
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Workflow parameters | Description | Server/Data Center | Cloud |
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Add workflow parameters | Add custom workflow parameters, whose values are editable and are referenced from an applied workflow | ✅ | ✅ |
| Expand |
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| title | Workflow parameters feature summary |
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| One or more workflow parameters can be added to a workflow. The parameter is added with one of the following data types string duration user group list
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| | Expand |
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| title | Workflow parameters feature summary |
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| One or more workflow parameters can be added to a workflow. The parameter is added with one of the following data types string duration user group list
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Space parameters | Workflow parameters managed by the space administrator for the space | ✅ | ✅ |
| | | Expand |
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| title | Workflow space parameters feature summary |
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| All workflow parameter types (if a default value is defined in the workflow) are |
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| title | Workflow parameters feature summary |
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| Only workflow parameters with a data value type of duration; user; and group are editable in the space. Parameter values are editable for the active workflow in the space document management dashboard. |
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Workflow trigger use of workflow parameters | Use of workflow parameter as a value reference for workflow trigger actions | ✅ | ⚠ |
| Expand |
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| title | Workflow trigger use of workflow parameters |
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| Workflow parameters, other value references, and metadata are compatible with most trigger action macros and event conditions. |
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| title | Workflow trigger use of workflow parameters |
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| Limited use of value references including workflow parameters in trigger action macros No usage in event conditions. |
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Reporting
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
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CQL advanced searches
Integration with the advanced CQL search capabilities of Confluence.
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✅
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✅
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Notifications
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Reporting | Description | Server/Data Center | Cloud |
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| In-app tools to report on workflow actions and events | ✅ | ✅ |
| | | Expand |
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| title | In-app report tools summary |
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| Document activity (page activity in server) report for each page. Document report for a space. My Document Actions Report includes (pending approvals and tasks) in each user profile. My Read Confirmations report (pending read confirmations) in a user profile. Space Tasks Report in space tools. |
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| title | In-app report tools summary |
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| Document activity report for each page. Document Report (space-wide report) includes a filter for checking |
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My pending approvals Read confirmations available in a separate app Comala Read Confirmations. Tasks are not supported in cloud. |
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REST API | REST API | ✅ | Info |
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Document Activity REST API from Comala Document Management v7 Data Center to integrate with existing business information tools. Other APIs including JAVA API. |
| ⛔ | Note |
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No public API for Comala Document Management app. |
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Report macros | Reporting page macros to add to the content document activity report macro or page activity report macro document states report macro document approvals macro document stats report macro
| ✅ | ✅ |
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Notifications
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Notifications | Description | Server/Data Center | Cloud |
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Email notifications | | ✅ |
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| User notifications in user profile | ✅ | ⛔ Confluence Cloud does not provide an API for |
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⛔
Custom notifications | Email, page messages, etc. | ✅ |
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✅
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Tasks
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Server
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Cloud
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Workflow tasks
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✅
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⛔
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Parameters
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Server
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Cloud
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Custom workflow parameters
Custom specified parameters, which values are editable and can be referenced from the workflows.
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✅
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✅
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Space parameters
Parameters with a default value specified at space level
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States
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Server
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Cloud
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Add States
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✅
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✅
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Modify State Names
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✅
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✅
Modify State Colours
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✅
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✅
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Add Due Dates
Add due dates in any state
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✅
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✅
Expiration dates
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Modify Due Dates
Change existing due dates
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✅
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✅
Initialize States
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✅
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✅
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set-message macro in a workflow trigger displays an on-page message panel (info, warning, note) and is persistent until removed | ✅ set-message macro in a workflow trigger displays a page message dialog box. |
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View navigation
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Draft and published documents | Description | Server/Data Center | Cloud |
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Draft and published views | Users navigate between the work-in-progress version and the last approved version of a page | Info |
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View approved byline added to draft states to support the user in navigating to the last approved version. This is the version created on the transition to the final state in the workflow |
| ✅ | ✅ |
Draft state view restriction | Default workflow visibility - content in a draft work-in-progress state is not visible to users with only Confluence view permission for the page. View-only users are directed to last approved version if available. | ✅ | ⛔ | Note |
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The workflow does not differentiate user access between the work-in-progress versions and the last approved version of the page. User permissions for a page are managed by using the Confluence user permissions. |
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| Info |
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In server, data center, and cloud, permission management can be implemented using a Comala workflow and the Comala Publishing app to publish pages to a separate space with anonymous user permissions. |
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Compliance requirements
✅ – Available | ⛔ – Unavailable | ⚠ – Partially available
Macros | Description | Server/Data Center | Cloud |
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Approval e-signatures | Reviewer identity authentication to activate an approval and undertake an approval | ✅ each approval is configured to require authentication using username; username + Confluence password; or third-party app authentication token | Info |
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Global administrator can configure requirements for e0signature as Confluence authentication or thrid party token for the instance. |
| Cloud support for e-signature is limited to OTP authentication using a third-party app | Info |
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Global administrators can require users to reset the authentication token. |
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Confluence audit logging | | ✅ | Info |
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Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. |
| ⛔ |
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| Excerpt |
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Page Layout | Description | Server | Cloud |
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Instructions | Messages to |
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Space
Draft visibility, internal page publishing settings
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✅
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Clear history
guide content creators about the next steps after creating the page. | ✅ | ⛔ | Header and footer | | ✅ | ⛔ | Configuration | | Server | Cloud |
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Global |
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Who can see drafts, require comments, page updates reset approvals.
Security options, default notifications for given workflow events.
Global configuration settings for workflow in the instance or site | ✅ | ⛔ | | | | Expand |
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| title | Global configuration summary |
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| Range of global configuration settings Global security options default notifications for workflow events external email recipients e-signature authentication method for approvals
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| title | Global configuration summary |
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| | Note |
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No global workflow configuration settings; notifications for workflow event settings; e-signature authentication method requirements |
| Info |
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Global administrators can manage user signing tokens for third-party apps |
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| Space configuration | Space configuration settings for workflow in the space | ✅ | ⛔ | | | | Expand |
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| title | Space configuration summary |
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| Range of space configuration settings |
| | Expand |
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| title | Space configuration summary |
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No space workflow configuration settings. |
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| Clear workflow events and activities history | Clear Document Activity options on a page and at the space level | ✅ | ✅ | Internationalization (i18n) | | Server | Cloud |
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i18n | | ✅ |
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| ⛔ | Integration | | Server | Cloud |
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Third-party App Support |
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Integration with third-party apps in cloud is limited. Consult the app vendor or raise a support query.
Comala Publishing app integration | | ✅ | ✅ | Java API | | ✅ | ⛔ | REST API | | ✅ | ⛔ |
Need more help learning about the differences between our cloud and server apps? Check |
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FAQ Cloud Capabilities
| Filter by label (Content by label) |
|---|
| showLabels | false |
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| showSpace | false |
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| cql | label = "cap_migration" and space = currentSpace ( ) |
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|