Versions Compared

Old Version 4

changes.mady.by.user Robert Alexander Marshall

Saved on

compared with

New Version 5

changes.mady.by.user Robert Alexander Marshall

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Overview

The Content Expiry workflow and the Quality Management System workflowSystems workflows that are included with the app use workflow triggers.

...

Workflow triggers are used in the Content Expiry workflowand the Quality Management System workflowSystems workflows.

Table of Contents
maxLevel4
minLevel4
exclude.COMALATECH.

To view the workflow triggers in these workflows, you can duplicate the workflow in the document management dashboard and view the workflow copy in the visual editor or code editor.

Content Expiry Workflow trigger

This workflow has the following workflow trigger

Code Block
"triggers": [
	{    {
      "event": "on-expire",
	
      "actions": 	[
		{
        {
          "action": "send-email",
			
          "recipients": ["@creator",
            "@watchers", "@lastUpdatedBy"],
			
          ],
          "notification": 				{{
            "subject": "${content.title} has expired",
				
            "title": "${content.title} has expired",
				
            "body": "Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed"
          }
        },
		{        {
          "action": "set-message",
			          "type": "info",
			
          "title": "Expired",
			
          "body": "The page has expired",
			"tags": "state",
			"mode": "autoClose"}
	]}

        }
      ]
    }
  ]


The workflow trigger listens for the state expiry event, and when this occurs

  • sends emails to the content watchers

  • displays an on-screen message when users view the page

...

The QMS Workflow has the following workflow trigger:

Code Block
"triggers":[
	{
      "event": "on-change-state",
	
      "conditions": 	[
		{
        {
          "state": "In Approval"
        }
 	     ],
 	     "actions": 	[
		{        {
          "action": "send-email",
			
          "recipients": [
            "@document_user_reviewers@",
            "@document_group_reviewers@"
          ],
			          "notification": 				{{
            "subject": "${content.title} is In Approval State",
				
            "title": "${content.title} is In Approval State",
				            "body": "Hello, ${content.link} in the ${content.space} space is in approval state and needs to be reviewed"
          }
        }
	]      ]
    }
]

The trigger listens for the state change event with a condition limiting this to the transition to the In Approval state. When this event occurs

...

  • user(s) who are added as a Confluence userID value(s) for the workflow parameters document @document_users reviewers_reviewers@

  • users who are a member of the Confluence group(s) added as a Confluence group (groupName or groupID) value(s) for the workflow parameter document @document_group reviewers_reviewers@

Related Pages

User Guide

Reviewing Content

Using Workflow Builder

...