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In the server and data center app, a workflow is translated to cloud-compatible JSON code using the Workflow Translator for Cloud option in workflow builder.

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Server/data center workflow features that cannot be translated are displayed in the Messages dialog box.

• use the Copy button to copy the cloud-compatible JSON code

Navigate to a space in the cloud site

• choose Space Settings>Apps>Comala Document Management

The space document management dashboard is displayed.

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Excerpt
Table of Contents maxLevel 4 minLevel 2 absoluteUrl true exclude See also type flat separator pipe Overview Due to functional differences between the Cloud and Server platforms, we are not able to deliver 1:1 feature parity between the environments. These differences are listed in a feature matrix comparing Comala Document Management Server and Cloud apps. For this reason, the migration tool does not include the migration of existing Comala workflows from the server instance. You must install and license the Comala Document Management for Cloud and either manually create the Comala workflows in your Cloud site import JSON cloud-compatible workflows from another space or Confluence site translate your server workflows using the server Workflow translator for Cloud and import the workflow using the code editor Comala Document Management Cloud workflows in cloud Currently, some Comala Document Management server app features are unavailable or have a different range of functionality in Comala Document Management for Cloud. Current feature differences in our cloud app include different events and action macros available for JSON workflow triggers in Cloud application of a space workflow application can not cannot be filtered by content label The breadth and depth of capabilities available in our Comala Document Management server were developed over the last two decades. Development of our cloud app only started a couple of years ago and we are actively developing the cloud version to create the cloud app with a comparable feature set to the server app. creating, editing, and importing custom workflows is limited to a space administrator Bundled workflows There are several The workflows available on installation of Comala Document Management for Cloud Basic Approval workflow Content Expiry workflow Quality Management Systems QMS Workflow These workflows are added to the document management dashboard in all the spaces in the cloud site. Image Added These cloud app workflows have different functionalities from the server /or data center workflow. Ensure you review the functionalities of these workflows. Custom workflows Custom workflows in Confluence Cloud are created or added to the document management dashboard in a space using either the workflow builder visual editor JSON code editor A custom workflow in your server instance must can be added manually to your cloud instance . You will need to recreate each custom workflow in Confluence Cloud using either the workflow builder JSON editor importing a workflow by manually creating the workflow in the cloud translating the server workflow to cloud-compatible JSON code using the workflow translator for cloud and copying and pasting the JSON code into the cloud code editor in a space Info Only a space administrator can create, edit, or import a workflow in Comala Document Management Cloud. Workflow translator for cloud Status colour Green title v6.17.10+ The Workflow Translator for Cloud option (from Comala Document Management for Server and Data Center v6.17.10+) translates the server workflow into cloud-compatible JSON. This The translated code is then copied and pasted into the JSON code editor in a space in the cloud site. Workflow translator for cloud
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In the space document management dashboard

• choose Create New Workflow to open the visual editor

• add a temporary workflow name in the visual editor

• choose the code editor icon { }

• highlight the existing code and paste the copied code into the code editor (overwriting the existing code)

• choose Save

• choose Exit

The imported workflow is added as an editable custom workflow in the space document management dashboard.

Cloud workflow features 

Some Comala workflow server app features are unavailable or have different functionalities in the cloud app.

Differences in the cloud app include

• workflow JSON triggers include a different range of available

  • trigger events

  • trigger conditions

  • action macrostrigger actions

• some parameters are not supported

  • workflow macro does not include the following parameters

    • header parameter

    • footer parameter

  • workflow state macro does not include the following parameters

    • hideselection parameter

    • hidefrompath parameter - current state cannot be hidden from the progress bar in the workflow popup

    • taskable parameter - manual addition of workflow tasks by a user in a workflow state

    • changeduedate parameter - a user, by default, can edit the due date for a state

• e-signatures

  • when enabled for a workflow approval a user

    • MUST use a third-party authentication app to generate a security token

    (there

• workflow parameters

  • only user, group and duration parameter type values can be managed at a space level in the document management dashboard

Workflow triggers and workflow parameters are available in Comala Document Management Cloud but have different functionalities. You must review the appropriate cloud app documentation and edit the feature using the cloud workflow builder visual editor or code editor.

Migration data

In addition, due Due to Atlassian Confluence platform limitations

• custom content properties on a page are not migrated

• only the last workflow state data is copied but the full document activity data for a page is not migrated

A full history of the workflow events and actions on a page can be migrated as an attachment on the migrated page. Before migrating a space, a space administrator needs to run the Attach Activity option for a space. This attaches a CSV file of the workflow history to the page

for audit purposes.

Additional apps

Based on your migration planning and needs requirements, you may also need to install and configure additional apps.

For example,

• use

  the Cloud Publishing for Cloud app

  to manage

  manages page development in a source space,

  then publish

  publishing approved pages to a target

  spaceadjust how the workflow works in your Cloud instance in the source

  space

• adding user read confirmations requires the Comala Read Confirmations for Cloud app .

In the server/data center app, workflow builder Workflow Translator for Cloud (from v6.17.10+) includes details of the server workflow that cannot be translated to cloud-compatible JSON code.

• adds user read confirmations