E-signatures - global
- Robert Alexander Marshall
Overview
As a Confluence Admin in Confluence global administration, choose Document Control in the left-hand sidebar.
These options allow you to manage the general configuration of Comala Document Control.
Choose
Configuration to set the spaces where workflows can be defined, the workflow activity, and draft and published page visibility
Notifications to manage emails and messages for workflow events
You can configure an e-signature authentication method for approvals requiring reviewer authentication.
From v1.13+, global admins can also access the Document Activity Upgrade screen to run pre-upgrade checks for the data upgrade required to use document activity for workflow events and activities in the Comala Document Control 2+ - Data Center Only app.
Global E-Signatures Configuration
This screen lets you configure the method of identity authentication for reviewers.
The authentication method can be configured to use either:
Confluence username and password
Confluence username and signing token
User authentication tokens
Each reviewer is required to set up an authentication app to generate the signing token. The users with an active authentication app are displayed in the configuration screen.
The e-signatures configuration screen will display:
users with the active signing token
the expiration date for the user signing token
date the user's signing token app was set up.
last use by the user of a signing token in a content review
the number of failed attempts to use a signing token in a content review
Managing user authentication tokens
Global administrators can manage the signing tokens for each user.
Remove the active signing token for the user
Change Expiry - change the expiry date for the signing token
Removing an active signing token or reaching the expiration date requires the user to set up the authentication app again.
Users with an expired signing token are listed until they open an approval.