Assigning Reviewers

Owned by Robert Alexander Marshall
Last updated: Jan 12, 2024
3 min read

Overview

In a content review, you can assign and unassign one or more users as a reviewer.

Look for the + Add reviewers button in the approval popup:

You need view plus edit or admin permission to add or unassign a reviewer.

Assigning a reviewer

Choose the + Add Reviewer button in the popup.

You are presented with a search screen similar to the one shown below:

You can search by full name, username, or email address. You'll usually need to type two or more characters before the results will appear.

When you've found who you're looking for

  • tick the checkbox on the right to select the user as an assignee

  • choose the Assign button to assign them to the approval content review

If you need to leave a note for the reviewer add the message to the Add a note text box before you choose the blue Assign button

  • the user sees this note in a notification

  • the note is also displayed in the approval document activity report for the page

Saving changes

To save the assignment of the reviewer

  • choose the blue Assign button. You will see the assignee avatar added to the approval popup:


When the assigned reviewer visits the content they see an on-screen message displayed.

In the approval popup, the assigned reviewer viewing the content only sees their avatar displayed if there are other assignees.

Once a content review has been assigned to a user

  • all other users, including Admin users, are unable to undertake the review

These other users are still able to assign or unassign reviewers using the approval popup.

The Approve and Reject buttons are disabled and if these are chosen the following on-screen message is displayed.

Unassigning reviewers

Although admin users cannot undertake an assigned content review, admin users can assign new reviewers and unassign existing reviewers for an approval.

To reassign or unassign reviewers choose the PLUS button or one of the displayed reviewer avatars in the approval popup.

Unassign

Hover over the grey tick checkbox for the assigned user

  • click to uncheck

  • choose the  Unassign button to remove the reviewer

The approval can now be undertaken by any user with view or edit permission for the page or blog.

User Guide