Space Administration
Space Administration
The approval workflow can be applied to all the pages and blog posts in a space using the space settings Comala Document Approval dashboard.
The Comala Document Approval app approval workflow is the Basic Approval Workflow.
Open the space Document Approval dashboard
choose Space Settings > App Links > Comala Document Approval
A space administrator can
enable/disable the approval workflow for application to the whole space content
Clear Document Activity from all the pages and blog posts in the space
Initialize States on pages and blog posts in the space for the applied approval workflow
The document approval dashboard ellipsis menu options Clear Document Activity and Initialize States are disabled (greyed out) when the approval workflow is not enabled in the dashboard.
The ellipsis menu also displays the installed app version.
View approval workflow
To display the approval visual flow diagram and description, under the Actions column for the approval workflow
choose the View detail icon
Enable and apply the approval workflow for all the pages and blog posts in a space
To enable the Basic Approval Workflow for the space
click the grey slider
The slider turns blue and the approval workflow is enabled for the space.
The Remove Restrictions option is also now available. When enabled, page-level Confluence view and edit restrictions are removed on the transition to the approval final state.
When enabled, the approval workflow is added and applied to all the pages and blog posts in the space.
Utilities
Workflow utilities for the space are accessed through the dashboard ellipsis menu (top right of the dashboard).
Both options are disabled (greyed out) unless the workflow is enabled
Initialize states
Clear Document Activity
Clear Document Activity
Document Activity clears the approval workflow history for all the pages and blog posts in your space that currently has, or previously had the approval workflow applied.
open the dashboard ellipsis menu
choose Clear Document Activity
select, Ok, clear Document Activity
Initialize states
The Initialize states option is used to set all pages and blog posts to be in a chosen state of the applied approval workflow.
open the dashboard ellipsis menu
choose Initialize States
From the State dropdown menu
choose the approval state to set for the applied approval workflow
This option only sets the state for each page with the applied approval workflow but has no workflow activity or events.
If required, to override the state for all pages and blog posts including those that have applied approval activity
check the Override preexistent states checkbox
Once the destination state is selected
choose Initialize
Settings Remove Restrictions
When the approval workflow is active in the space dashboard (enabled), the space administrator can enable the option for the approval workflow to remove any page-level Confluence view and edit permission restrictions form the page on the approval workflow transition to the final state, Approved.
To set Remove Restrictions
click the grey slider
choose Ok, remove restrictions in the dialog box
The slider turns blue.
Page-level restrictions are removed from a page in the space on the applied approval transition to the final state.