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What is migrated?

  • current workflow status

  • an entry in the workflow history - "Document has changed to 'xxx' state"

This is dependent on the requires a successful migration of the page and the associated user.

Our integration with the The Confluence Cloud Migration Assistant currently only migrates the 'current workflow state' of page. The migration does not include the full page activity (aka workflow history) , or workflow markup, and other data are not included in the migration.

What is not migrated?

  • the workflow 

  • full-page activity

  • expiry date

  • assigned approvers

  • assigned read confirmations

Pages with restrictions will not migrate the Comala Document Management workflow state. These will be

Page restrictions must be removed before the migration to include the workflow state data. If required, the page restrictions can be added after a successful migration.

Info

Pages with permission restrictions are identified in the Vendor App Checks screen in the Atlassian Migration Assistant

and details will be

. The list of pages is added to

the

a downloadable CSV file

that can be downloaded

.

Page restrictions will need to be temporarily removed prior to the migration to cloud.

Solution(s)

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The workflow

You can use workflow builder in Cloud to recreate your workflows.

The app can be installed with the JSON version of the standard workflows installed in server.

Some workflow features available in the JSON workflow in cloud may be different to those available in server.

It is not possible to use a script converter

are different from the server workflow.

The server app includes the Workflow Translator for Cloud tool. A third-party script converter cannot be used to convert the server markup to JSON.

Page activity

The page activity is not automatically migrated. The only current way to add the record to Cloud a record accessible by Comala Document Management app is through a cumbersome page-by-page manual and cumbersome process by downloading a CSV file.

If your organization is

action.

If required for compliance and audit, use the server Attach Activity space utility option to create a CSV file of the full history of workflow events and activities for each page

  • the CSV file is added to each page as an attachment

  • the file attachment is migrated with a page

The CSV is not accessible by the cloud app.

Another option in a Compliance/Regulatory industry and you periodically get audited, then you will be required with periodic audits is to keep Confluence on a Server so auditors server with ‘read-only’ access. Auditors can review your the previous workflow history/page activity. This will be a similar option for retaining data for the page status.

Expiry dates, assigned approver, and assigned read confirmation data

These cannot be migrated and will need to must be added to your the Cloud site after migration.

Info

Read Confirmation confirmation functionality in Cloud is not included in the Comala Document Management app for Cloud. However, you can install the Comala Read Confirmations for Cloud app that can be used to add standalone read confirmation requests or with the Comala Document Management for Cloud app.

Further information