Add a workflow to all the content in a space
A space admin can add and apply a workflow to all content in the space using the space settings Document Management dashboard.
choose the Add Workflow option in the dashboard
select a workflow using the workflow picker
choose Next
The space administrator chooses how the workflow is added to the space. This is either
a workflow that remains linked to the global workflow template (global scope)
a copy of the workflow can be edited for the current space (space scope)
highlight option required
Link to Global Template
Copy as Space Workflow
A global scope workflow is automatically enabled upon adding it to a space.
A space scope workflow added to a space is, by default, added as inactive (disabled).
The space scope workflow is enabled using the slider option.
An enabled workflow in the space is automatically added and applied to all existing pages and blog posts in the space. This active workflow
overrides any existing page workflows that have been applied individually to a page in the space
and is, automatically added to any new pages and blog posts subsequently created in the space
Info |
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Comala Document Management only allows one space workflow to be active. This maintains the requirement that only one workflow can be active on any individual page or blog post at any one time. |
Tip |
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A space administrator can add one or more workflows to a space but only one will be applied to all the content in the space. Multiple active workflows in a space can be applied to different pages or blog posts workflow is filtered to a content label or a content type (pages or blog posts). |