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The Publish space option is only displayed if a target space has been configured and publishing has been is enabled in the space publishing dashboard.
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all the source pages are published
When you apply a Comala workflow in the source space, you can limit the space publishing action to pages in the workflow’s final state.
On a subsequent whole space publishing action, using the Publish space button
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Comala Publishing is designed to publish pages to an “empty” target space (except for the space homepage). Although a space with existing pages can be configured as a target space, if you set setting a target space that has some existing title pages containing existing page titles that are the same as in the source space , this can cause publishing issues. |
Publish a space
In space settings, the Publishing dashboard in the source space
scroll down to the Space publishing option
choose the Publish space button
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A You must add a target space must be added using the Target space dropdown menu for space publishing to be active. |
Administrators The space administrator can choose to enable or prevent single-page publishing when space publishing is used in a space to prevent page editors from publishing pages page-by-page.
Administrators can also configure if the publishing action includes copying the content properties for each page.
Choose Publish in In the dialog box, choose Publish to confirm the publishing of all pages in the current space to the target space.
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Whilst While space publishing occurs, all other user publishing by users (both page and other space publishing actions) is disabled are inactive until the publishing is complete. A However, a publishing action using a Comala Document Management workflow trigger can still occurtake place.
If the source space does not include any NEW pages to publish, OUT OF SYNC pages, or is empty
a No pages to publish warning message is displayed
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This The message may can be displayed shown on the initial space publishing of a space with a newly created single page . This may be due to the time required to update the space details with publishing information on the newly created page.
If the source space includes pages that are already published, any pages with a SYNCED status are not published
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Copying content properties
By default, the copying of content properties when publishing a page is enabled for the space. A space administrator can choose to disable the prevent copying of content properties for source space pages in the source space settings publishing dashboard.
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Once the space publishing process finishes, the progress bar will display confirmation that publishing is complete.
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And a A summary report of the completed publishing for the space is displayed.
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The last publication details are added underneath the Publish Space button in Space publishing.
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Choose See details to display the space publishing report.
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Limiting space publishing to pages in the final state of an applied workflow
When a Comala workflow is active in the space, this option excludes pages not in the final state of the applied workflow from being published during a space publish action.
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When active, pages in the final workflow state that are already synced are not published.
This setting does not affect the automatic publishing of a page when a page editor uses an applied workflow to transition to the final state.
Partially completed space publishing
If A warning message is displayed in the progress bar if one or more source space pages are not successfully published during a whole space publish a warning message is displayed in the progress bar.
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Last The last publication details are added to the space publishing dashboard, along with a Partially completed publishing warning with and a summary of the number of pages published.
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Choose the See details option to view the space publishing report that displays a list of the pages that could not failed to be published.
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If the space administrator does not have view and edit permissions over a page in the source space, this the page will is not be published to the target space. |
The unpublished page will with restrictions page is also not be reported under the Pages that were not published listing in the space publishing job completed report . This is because the view and edit permissions cause the page to be hidden from any publishing action for this space administrator.
Space publish error
If there is a problem in completing the space publishing action, the following error message will be displayed.
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Simply retry the publishing action at a later time.
For repeated problems in with publishing your space, please open a ticket with our support team.
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After an initial whole space publish, only new pages and previously published pages that are currently out of sync , are published using the Publish space option. The number of pages that are set to be published is displayed in the popup dialog box.
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After space publishing is completedcomplete, the Space publishing details in the dashboard are updated with the Publish space action.
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The details displayed are only for the most recent Publish space action. They do not display the total number of pages published in the space, as some pages may have been published in one or more previous Publish space actions or by the single-page publishing option.
Publishing pages from the publishing report
The A space administrator can publish the source space pages displayed in the publishing report can be published by a space administrator.
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The report can be filtered to display
all the pages in the source space with any publishing status
ANY STATE report filter
any state not synced (New; Out of Sync publishing status)
state NOT SYNCED report filter
all the pages in an applied workflow final state and not synced
Final workflow state + Not Synced report filter
The filtered list is published in a single publishing action using the Publish pages option in the report.
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